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ItoRO no. 26 - Polar Code certification
Geldigheid:10-01-2022 t/m Versie:◀3/3vergelijk Status: Geldig vandaag

Dit onderwerp bevat de volgende rubrieken.

Instruction to RO No. 26 - Polar Code certification

1 Introduction

  1. The Netherlands flag State Administration (NSI) has authorized the Recognized Organizations (ROs) to act on its behalf to certify ships under SOLAS Chapter XIV and the Polar Code (excluding Part I-A Chapter 12 MANNING AND TRAINING, which remains a task for the NSI). This mandate concerns all ship's safety and environmental related tasks assigned to the NSI within these regulations.
  2. This Instruction contains additional guidance and interpretations to SOLAS Chapter XIV and the Polar Code.
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2 ISM procedures and the Polar Water Operational Manual

The RO shall verify that:

  1. the International Safety Management (ISM) procedures in the ship's safety management system (SMS) which are related to polar operations have been included or referred to in the ship's Polar Water Operating Manual (PWOM) and vice versa1;

  2. the ISM procedures in the ship's SMS which are part of, or compile, the PWOM shall be clearly indicated as such.

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3 Stability

For a summary of the applicable stability requirements regarding ships certified under the Polar Code, see the table below:

Stability requirements Polar Ships

 

Ships constructed on or after 1st January 2017

Ships constructed before 1st January 2017

Polar Code intact stability requirements

Applicable incl. ice accretion

Applicable incl. ice accretion

Polar Code damage stability requirements

Applicable for category A and B and without ice accretion

Not applicable

Intact stability + damage stability requirements, as provided by SOLAS Ch. II-1, Part B-1

The ship's loading conditions including ice accretion shall comply with the minimum metacentric height (GM) curve for intact and damage stability. The Polar Code shall be applied in addition.

Intact stability + damage stability in accordance with another instrument developed by the Organization, as provided by SOLAS Ch. II-1, reg. 4.1

The ship's loading conditions including ice accretion shall comply with the minimum GM curve for intact stability.

In the absence of a minimum GM curve for damage stability, every loading condition incl. ice accretion shall be checked by direct calculations in accordance with the applicable requirements. The Polar Code shall be applied in addition.

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4 Undertaking voyages with a PST lower than stated on the ship's original PSC

A Polar Ship may undertake voyages in an area or during a season of operation in polar waters with a lower Polar Service Temperature (PST) than stated on the ship's original Polar Ship Certificate (PSC), provided that the ship, complies with the procedure as set out in paragraph 5.

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5 Dual certification procedure

In cases where voyages are undertaken in areas or season with lower PST conditions than stated on the original PSC, the NSI authorizes ROs to issue multiple Polar Ship Certificates, provided that:

  1. The relevant equipment is to be placed on board before the ship undertakes the voyages in the area or during a season of operation in polar waters with a PST lower than stated on the ship's original PSC;
  2. The different scenarios, including the additional equipment and requirements, shall be described in the PWOM (or if deemed more efficient in separate PWOMs)
  3. The corresponding certificates are placed on board;
  4. The ship's safety management system is revised and updated accordingly for multiple Polar Ship Certificates, entailing at least the following points:
    1. One (1) Polar Ship Certificate is in use at any given time;
    2. Additional Polar Ship Certificate is kept in a separated file and kept under the safe custody of the Master. In case of electronic certificates:
      1. The certificate in use is clearly marked as active and visible for authorities either in the system or by written confirmation by the RO; and
      2. The certificate which is not in use is clearly marked as inactive or not visible for authorities (due to prevent confusion);
  5. An official entry shall be made in the log book for change in Polar Ship Certificate;

it is considered of importance that the change of Polar Ship Certificate, and satisfactory completion of this procedure, is reported to the RO of the ship. Such also to ensure change of electronic certificate (if any).

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6 Certification of ships undertaking voyages with a PST lower than stated on the ship's original PSC

The procedure to be eligible to sail under lower PST conditions shall be documented in the operational procedures under the ISM code and in the PWOM, and shall be subject to a verification to confirm that the ship is compliant to the lower PST conditions, after which the new/amended Polar Ship Certificate shall be issued and available on board.

If the vessel is eligible2to operate under a lower Polar Service Temperature, a condition / recommendation / memoranda may be stated on the Polar Ship Certificate as follows:

"Vessel is eligible for Polar certification with Polar Service Temperature below 'xx' Degrees Celsius. A Polar Ship Certificate will be issued to that effect, subject to a verification by RO confirming the required additional polar equipment is available and ship meets the applicable requirements."

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7 Re-establish to the ship's original PSC

Any removal of the required (additional) equipment shall be reported by the ship-owner to the RO, upon which:

  1. the RO shall re-establish the ship's original PSC; and
  2. the ship's additional PSC shall be kept in a separated file and kept under the safe custody of the Master (in case of electronic certificates, the ship's additional PSC is clearly marked as inactive or not visible for authorities (due to prevent confusion)).
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