Ingangsdatum: 01-07-2004
Geldig tot en met: 19-05-2005
Introduction1 From 1 July 2004, SOLAS Chapter XI-1,
regulation 5 requires all passenger ships and cargo ships of 500 gross tonnage and
above engaged on international voyages to have on board a Continuous Synopsis Record
(CSR). A ship's CSR file comprises:
.1 all CSR documents
(Form 1) issued by the ship's Administration(s), numbered sequentially over the life
of the ship;
.2 all amendment forms (Form 2) attached to each
individual CSR document relating to changes made to that CSR document; and
.3 all indices of amendments (Form 3) listing all amendments
(specified by amendment forms) relating to each CSR document and attached to Form 1
above.
The CSR Document2 Only the ship's Administration can issue
a ship's CSR document (Form 1) to a ship. The first CSR document issued to a ship is
numbered "1" and subsequent CSR documents are to be sequentially numbered. The
sequential numbering continues across change of flag throughout the life of the ship.
3 Each original CSR document will have to
be sent to the ship and kept by the ship throughout its lifetime. The Administration
needs to keep a copy (which may be an electronic copy) of each CSR document issued to
the ship.
4 Whenever issuing a CSR document
to a ship, the Administration will have to provide all information in rows 1 to 13 of
Form 1 (indicate "N/A" if not applicable). Information number 7 on the CSR only has to
be completed if the Administration requires the registration of bareboat charterers
and the ship is actually bareboat chartered.
Amendments and indices completed by the Company or the master5 Whenever any change relating to the
entries listed in the current CSR document of the ship has taken place, this change
needs to be included without delay in the ship's CSR file. Pending the issue of a
revised and updated CSR document by the ship's Administration, the Company or master
is required to complete an amendment form (Form 2) and attach the original to the
current CSR document. A copy of the completed amendment form has to be forwarded
without delay to the ship's Administration for their consideration and action.
6 Additionally, whenever an amendment form is
attached to the ship's current CSR document, details of the amendment have also to be
entered in the index of amendments (Form 3) and attached to the current CSR document
in date order.
Issue of revised and updated CSR
documents by the Administration7 Following the receipt of copies of one or
more amendment forms, the Administration is required to issue a revised and updated
CSR document as soon as practically possible but not later than three months from the
date of the change. Amendment forms should not be completed by Administrations.
8 In case of a change of flag, the previous
flag State has to issue a new CSR document to the ship showing the date the ship
ceased to be registered with that flag. That flag State is required to send a copy of
the ship.s CSR file, without delay, to the new flag State.
9 As soon as possible, but not later than three months after a
change of flag, the new flag State is required to issue to the ship a sequentially
numbered CSR document.
Actions by masters when
receiving a revised and updated CSR document10 On receipt of a revised and updated CSR
document, the master should check its sequential number and review the document to
ensure that it covers all relevant amendment forms attached to the previous CSR
document.
11 In case this review
establishes that there are outstanding amendments not reflected in the latest CSR
document, the master should do the following:
.1 complete new
amendment form(s) relating to each outstanding amendment and attach it to the latest
CSR document;
.2 list the amendment(s) referred to in .1
above in the index of amendments (Form 3) attached to the latest CSR document; and
.3 forward copies of the amendment form(s) to the ship.s
Administration.
In case of loss of, or damage
to, any document in a ship's CSR file12 In case of loss of, or damage to, a
ship's CSR file, the Company or master should contact in writing the ship's
Administration without delay, and list the papers lost or damaged. The Administration
should subsequently provide relevant duplicates to the ship of the CSR documents and
amendment forms that it holds, to replace such papers. Such duplicates should be
marked accordingly.
Possibility of
Inconsistencies13 The primary purpose of the CSR is to
provide a history of the ship which can be inspected by appropriate officials. Given
the flexibility and timescales provided in regulation 5 it is possible that the
information contained in a ship's current CSR document will lag behind that contained
in the certificates issued in respect of the ship. As the Administration is required
to issue a new CSR document within 3 months of the date of the change, the resulting
time lag could be of that order. If inconsistencies are identified the reasons for
them should be considered before action is taken based solely on the view that an
inconsistency exists.