8. Contracting Governments
8.1 Communication of information to the Organization
8.1.1 Contracting Governments should, as soon as possible and well before 31 December 2008, communicate to the Organization and enter into the LRIT Data Distribution Plan the required information so as to enable the establishment and operation of the LRIT system and thereafter should, without undue delay, update the information provided as and when changes occur so as to enable the continuous efficient functioning of the LRIT system.
18.104.22.168 The information to be communicated to the Organization are those specified in regulation V/19-1.8.2 and paragraphs 5.2, 8.1 or 8.2, 8.3.2, 11.2 and 16.1.1 of the Revised performance standards. However, the information required in paragraphs 11.2.2 of the Revised performance standards should be entered in the LRIT Data Distribution Plan either manually or by uploading the relevant files in GML format as specified in the Technical specifications for the LRIT Data Distribution Plan.
8.1.2 Contracting Governments should, as soon as possible and well before 31 December 2008, communicate to the Organization a list with the names and contact details of the authorized testing ASPs 1 together with any associated conditions of authorization and thereafter should, without undue delay, update the Organization as changes occur.
8.1.3 Subject to the provisions of the statutes of the Contracting Government concerned all communications of information to the Organization should originate from the Head of the Ministry or Department of Foreign or External Affairs or equivalent; or the Head of the Ministry or Department of Transport or Communications or equivalent if under the statutes of the Contracting Government concern is designated as the competent or appropriate authority for matters relating to the Convention 2 ; or the Head of the Ministry or Department or Agency which under the statutes of the Contracting Government concern is designated as the competent or appropriate authority for matters relating to the Convention, or by the Diplomatic Mission of the State concerned based in the United Kingdom or accredited to the Government of theUnited Kingdom of Great Britain and Northern Ireland; or by the Permanent Mission of the Member State concerned to Organization, if such a mission exists.
8.1.4 All communications of information should be addressed and send to:
International Maritime Organization 4 Albert Embankment
London SE1 7SR
Facsimile number: + 44 20 7587 3210
E-mail address: firstname.lastname@example.org (with copy to e-mail address : LRIT@imo.org)
8.1.5 The communication of information may be in the form of a signed and sealed letter or in case it originates from Ministry or Department of Foreign or External Affairs or equivalent or a Diplomatic or Permanent Mission it may be in the form of a note verbale.
8.1.6 Subject to the practice of the Contracting Government concerned in relation to communicating information to the Organization or the Secretary-General in his capacity as the Depository for Convention, the communication of information should follow as much as is practically possible the models provided in the Appendix 1.
8.1.7 In addition, Contracting Governments should update the information they communicated to the Organization pursuant to the provisions of regulation XI-2/13 and the information they have provided in response to COMSAR/Circ.27 on Data format for new SAR.2 and SAR.3 circulars concerning information on current availability of SAR services, or in case they have not provided such information to do so.
8.1.8 The Contracting Governments have agreed that the LRIT system should use simplified geographical areas 3 when processing requests for the provision of LRIT information pursuant to the provisions of regulation V/19-1.8.1. The agreed caveats to be posted on the LRIT Data Distribution Plan are set out in the Appendix 2.
8.2 Instructions to LRIT Data Centres in relation to the LRIT information requested
8.2.1 Contracting Governments should as soon as possible and well before 31 December 2008, provide to the LRIT Data Centres they are establishing or the services of which they will be using instructions in relation to the LRIT information they wish to receive taking into account the provisions of regulation V/19-1.8.1 and paragraphs 16.2 to16.4 of the Revised performance standards and thereafter should update the instructions as the need arises.
8.3 Settlement of financial obligations
8.3.1 Each Contracting Government should settle its financial obligations vis-à-vis the LRIT Data Centres which provide to it LRIT information in a timely manner in accordance with the arrangements they have agreed.
8.3.2 Contracting Governments should use the designated national point(s) of contact for LRIT-related matters communicated to the Organization, as the first point of contact when initiating discussions with a view to concluding relevant agreements with other Contracting Governments in relation to the settlement of financial obligations.
1 Refer to MSC.1/Circ.1296 on Guidance on the survey and certification of compliance of ships with the requirement to transmit LRIT information
2 Convention means a Contracting Government to the International Convention for the Safety of Life at Sea, 1974, as amended
3 The related guidance and associated constraints are specified in section 5 of part I of the Technical specifications for the LRIT Data Distribution Plan which are set out in the annex to MSC.1/Circ.1259 on Interim revised technical specifications for the LRIT system.