Reports should be made using VHF voice transmissions. A ship may elect, for reasons of commercial confidentiality, to communicate, in compliance with the relevant national regulations, that section of the report which provides information on cargo by non-verbal means prior to entering the ship reporting area.
3.1Format Designators to be used in the GDANREP area are derived from the format-type given in paragraph 2 of the appendix to resolution A.851(20).System identifier: GDANREP (SP)(PR)(FR)
3.2ContentA full report from a ship to the shore-based Authority by voice should contain the following information:
3.2.1 Sailing Plan (SP)
A | Name of the ship, call sign, IMO identification number (if applicable), MMSI number, flag |
Cor D | Position (expressed in latitude and longitude or bearing to and distance from a landmark) |
E and F | Course and speed of the ship |
G | Name of last port of call |
I | Destination, ETA and ETD |
O | Maximum present draught |
P | Cargo and, if dangerous or polluting goods present on board, quantity and UN numbers and IMO hazard classes or pollution category thereof, as appropriate |
Q or R | Defects, damage, deficiencies or other limitations (vessels towing are to report length of tow and name of object in tow) or any other circumstances affecting normal navigation in accordance with the provisions of the SOLAS and MARPOL Conventions |
T | Contact information of ship's agent or owner |
W | Total number of persons on board |
X | Miscellaneous remarks, amount and nature of bunkers if over 5000 tons, navigational status |
| |
3.2.2 Position Report (PR)A | Name of the ship, call sign, IMO identification number (or MMSI for transponder reports) |
C or D | Position (expressed in latitude and longitude or bearing to and distance from a landmark) |
3.2.3 Final Report (FR)
A | Name of the ship, call sign, IMO identification number (or MMSI for transponder reports) |
C or D | Position (expressed in latitude and longitude or bearing to and distance from a landmark) |
3.2.4 Other Reports
When an incident or accident which can affect the safety of the ship, safety of navigation or any incident giving rise to pollution, or threat of pollution, to the marine environment occurs within the ship reporting system area, the vessel(s) shall immediately report to the shore-based Authority the type, time, and location of the incident, extent of damage or pollution, and whether assistance is needed. The vessel(s) shall provide without delay any additional information related to the incident or accident as requested by the shore-based Authority, given, when appropriate, in the format-type of detailed report as given in paragraph 3 of the appendix to resolution A.851(20).
Note :On receipt of a position message, the system operators will establish the relationship between the ship's position and the information supplied by the position-fixing equipment available to them. Information on course and speed will help operators to identify one ship among a group of ships.All VHF-, telephone-, radar-, AIS- and other relevant information are recorded and the records are stored for 30 days.
3.3Times and geographical position for submitting reports.Participating vessels are to report to the shore-based authorities the information required in paragraph 3.2 in the following schedule:
3.3.1 The ship shall transmit the Sailing Plan (SP) on entry into the ship reporting system area by crossing Reporting Line.
3.3.2 The ship shall transmit the Position Report (PR) on passing the Reporting Points.
3.3.3 The ship shall transmit the Final Report (FR) when finally exiting from the ship reporting system area by crossing Reporting Line.
3.3.4 In the case of incidents or accidents as described in paragraph 3.2.4 the ship(s) shall transmit the Other Report(s) immediately to the shore-based Authority. The vessel(s) shall provide any additional information related to the incident or accident as requested by the shore-based Authority.
3.4Authority to whom reports should be sent and available services.The shore-based Authority is Director of Maritime Office in Gdynia, Poland. The ships participating in the system shall transmit reports by radio to VTS Centre "Gulf of Gdansk". The authority monitors shipping within the mandatory ship reporting area of the Gulf of Gdansk by radar and AIS. This does not relieve ship masters of their responsibility for the navigation of their ship.