1.1.1 Whenever a recognized organization is requested by an
owner to accept an existing ship as meeting its requirements, the gaining recognized
organization should immediately notify the owner in writing that:
.1 the relevant
surveys specified in section 2.2 should be satisfactorily completed for issuance of the
classification certificate;
.2 for ships less than
15 years of age, an interim classification certificate could be issued only after the gaining
recognized organization has completed:
.2.1 all overdue
surveys;
.2.2 all overdue
recommendations/conditions of class previously issued against the ship as specified to the
owner by the losing recognized organization;
.3 for ships 15 years
of age and over, an interim classification certificate could be issued only after the losing
recognized organization has completed:
.3.1 all overdue
surveys;
.3.2 all overdue
recommendations/conditions of class previously issued against the ship;
.4 any outstanding recommendations/conditions of class should be dealt with by
their due dates;
.5 the principles given in
paragraphs 1.1.1.1, 1.1.1.2 and 1.1.1.3 should apply to any additional
recommendations/conditions of class issued against the ship arising from surveys which were
not included in the initial survey status of class-related matters provided to the gaining
recognized organization by the losing recognized organization because the surveys were
carried out in close proximity to the request for transfer of class-related matters. Such
additional recommendations/conditions of class if received after the issuance of the interim
classification certificate by the gaining recognized organization and which are overdue
should be dealt with at the first port of call by the relevant recognized organization
depending on the age of the ship;
.6 copies of the
plans listed in section 3 should be provided to the gaining recognized organization as a
prerequisite to obtaining a full term classification certificate. If the owner is unable to
provide all of the required plans, the gaining recognized organization should request that
the owner authorize the losing recognized organization to transfer copies of such of these
plans as it may possess directly to the gaining recognized organization upon request from the
gaining recognized organization.
1.1.2 Prior to
issuing an interim classification certificate the gaining recognized organization should
obtain:
.1 from the owner, a written request for transfer of class-related
matters, containing an authorization for the gaining recognized organization to obtain the
current status of class-related matters from the losing recognized organization; and
.2 the current survey status of class-related matters
from the headquarters of the losing recognized organization or one of its designated control
or management centres.
1.1.3 Within two working days of receipt of a written request
from the owner for transfer of class-related matters at a recognized organization.s
headquarters or one of its designated control or management centres, the gaining recognized
organization should notify the losing recognized organization of the requested transfer of
class-related matters and attaching the owner.s authorization for release of the survey
status. If the gaining recognized organization does not receive the survey status of
class-related matters from the losing recognized organization within three working days from
request, the gaining recognized organization might utilize the losing recognized
organization.s survey status information of class-related matters provided by the owner and,
after complying with the other relevant requirements of these Guidelines, might issue an
interim classification certificate. In such cases, a statement should be included in or with
the interim classification certificate reminding the owner that the conditions in paragraph
1.1.1 are still applicable.
1.1.4 The gaining
recognized organization should not issue an interim classification certificate, or other
documents enabling the ship to trade:
.1 until all relevant surveys specified in
section 2.2 have been satisfactorily completed;
.2
until all overdue surveys and all overdue recommendations/conditions of class previously
issued against the subject ship as specified to the owner by the losing recognized
organization, have been completed and rectified by:
.2.1 the
gaining recognized organization, for ships less than 15 years of age;
.2.2 the losing recognized organization, for ships 15 years of age and
above;
.3 before giving the opportunity to the flag Administration
to provide any further instructions within three working days.
1.1.5 When facilities
are not available in the first port of survey, an interim classification certificate might be
issued to allow the ship to undertake a direct voyage to a port where facilities are
available to complete the required surveys and/or rectify overdue recommendations/conditions
of class. In such cases:
.1 the surveys specified in section 2.2 should be
carried out to the maximum extent practicable at the first port of survey, but in no case
less than the scope of surveys required in paragraphs 2.2.2.1.1 and 2.2.2.2 in cases where
both gaining and losing recognized organizations agree; and
.2 the recognized organization completing the overdue items should
inform the other recognized organization of the decision taken, direct voyage conditions
agreed and the agreed port survey.
1.1.6 The validity of the interim classification
certificate and the subsequent classification certificate should be subject to any
outstanding recommendations/conditions of class previously issued against the ship being
completed by the due date and as specified by the losing recognized organization. Any
outstanding recommendations/conditions of class with their due dates should be clearly stated
on:
.1 the interim classification certificate or an attachment to the interim
classification certificate, and/or survey record of class-related matters available on board;
and
.2 the survey status of class-related matters
when the full term classification certificate is issued.
1.1.7 The gaining recognized organization should, within one month from issuing its
interim classification certificate, advise the losing recognized organization of the date of
issuing this certificate and confirm the date, location and action taken to satisfy each
overdue survey and overdue recommendation/condition of class, if any, issued against the
subject ship as specified to the owner by the losing recognized organization.
1.1.8 Any additional information regarding
outstanding surveys or recommendations/conditions of class received from the losing
recognized organization in accordance with paragraph 1.2.3 should be dealt with in accordance
with paragraphs 1.1.4 to 1.1.6, as applicable, and reported to the losing recognized
organization within one month from the completion of the survey. If this additional
information is received after the interim classification certificate has been issued, any
surveys or recommendations/conditions of class which are overdue should be dealt with at the
first port of call by:
.1 the gaining recognized organization for ships less than
15 years of age; and
.2 the losing recognized
organization for ships 15 years of age or over.
1.1.9 If the conditions set out in
paragraph 1.1.8 are not fulfilled, the interim classification certificate should be withdrawn
immediately and the Administration so advised, unless the owner agrees to proceed directly,
without further trading, to a suitable port where any overdue surveys or overdue
recommendations/conditions of class should be carried out by the relevant recognized
organization based on the age of the ship.
1.1.10
Prior to final acceptance of class-related matters, the gaining recognized organization.s
obligation should be to:
.1 carry out the
review of survey records of class-related matters of the losing recognized organization to
the extent deemed necessary but not less than those items indicated below in order to prepare
auditable documentation of this review:
.1.1 damages by events and dates*;
.1.2 major repairs/rectifications by dates*;
.1.3 conversion of hull-dates*;
.1.4 major alterations of machinery installation-dates*;
.1.5 condition evaluation/hull summary report if
applicable;
.1.6 type of cargoes (coal, logs,
aggressive bulks, chemical product, type of oil), when available;
.1.7 history of recommendations/conditions of class*;
.1.8 thickness measurements from last renewal survey and
subsequent thickness measurements, including areas with substantial corrosion;
.1.9 report of last renewal survey and subsequent
periodical reports;
.1.10 information on coating
condition of water ballast tanks*;
.1.11
restrictions/limitations in navigation area;
.1.12
optional photos when available;
.2 advise the losing recognized organization in
writing of the anticipated date of final acceptance of class-related matters.
1.1.11
The gaining recognized organization may, if deemed necessary, carry out the review of survey
records of class-related matters of other recognized organizations which had previously
issued a classification certificate for the ship.
1.1.12 Within one month of the date of final acceptance of class-related matters,
the gaining recognized organization should advise the losing recognized organization and the
Administration. In cases where the losing recognized organization has reported
recommendations/conditions of class on the ship, the gaining recognized organization should
provide the losing recognized organization with an itemized list of actions taken with the
date and location and actions to be taken, to satisfy each recommendation/condition of class.
1.1.13 The reporting by the gaining recognized
organization to the losing recognized organization required in paragraphs 1.1.7 to 1.1.9 and
1.1.12 should be done in accordance with the harmonization of reporting as contained in the
appendix.
* As retained by the losing recognized
organization.