3 - Format, content of reports, times and geographical positions for submitting reports, authority to whom reports should be sent and available services
3.1 Procedures of reporting
3.1.1 All Barents SRS reports must be sent to either Vardø VTS centre or Murmansk VTS centre. Ships within the Norwegian monitoring area report to Vardø VTS centre and ships within the Russian Federation monitoring area report to Murmansk VTS centre. Reports shall be given using AIS (Automatic Information System), Norwegian shiprep website, e-mail, fax, SATCom, mobile phone, VHF voice or by a combination of these communication means. Details are given in appendices 2 and 3.
3.1.2 The use of correct and updated AIS information can accomplish the reporting requirements for designators A, B, C, E, F, I, O and W. Details are given in appendix 3.
3.2.1 The mandatory ship report shall be drafted in accordance with the format shown in appendix 3, as well as resolution A.851(20).
3.3.1 A report from a ship to Barents SRS by AIS, non-verbal means or by voice communication or combinations thereof must contain the following information; details are given in appendix 3.
|Name of ship, call sign, IMO identification number and MMSI|
|Date and time|
|Position expressed in latitude and longitude|
|Speed in knots|
|Date, time (UTC) and point of entry into Barents SRS area|
|Destination and ETA|
|Maximum present draught|
|Hazardous cargo, class and quantity|
|Brief details of defects or restrictions in maneuverability|
|Contact information (shipowner and representative)|
|Total number of persons on board|
|Characteristics and total quantity of bunkers in metric tonnes|
Note: The master of the ship must forthwith inform the Barents SRS VTS centre concerned of any change in navigational status or in previous information notified, particularly in relation to designator Q.
3.3.2 Proprietary information obtained as a requirement of the mandatory ship reporting system Barents SRS will be protected under this system consistent with the General Principles for ship reporting systems and ship reporting requirements, including guidelines for reporting incidents involving dangerous goods, harmful substances and/or marine pollutants (resolution A.851(20)).
3.4 Geographical position for submitting reports
3.4.1 Ships entering the Barents SRS operational area shall submit a report when entering into the area or on departure from a port or anchorage within the operational area.
3.4.2 Reports forwarded prior to entering the area can be submitted at any time after entering the Norwegian Economic Zone or the Russian Federation Exclusive Economic Zone and until one hour before entering the Barents SRS operational area. As the Vessel Traffic Services must be able to handle incoming prior reporting, it will not be possible to undertake pre-entry reports any later than one hour prior to entering the area.
3.4.3 Ships departing a port or leaving an anchorage within the Barents SRS area, may also submit a pre-entry report for designators H, P, T, Q and X if transmitted one hour prior to departure.
The Federal Agency of Maritime and River Transport and the Norwegian Coastal Administration are the VTS authorities for Murmansk VTS centre and Vardø VTS centre respectively which operate the Barents SRS Ship Reporting System.