3 Format and content of report times and geographical Positions for submitting reports, authority to whom Reports should be sent and available services
The ship report short title "REEFREP" will be made to the REEFREP VTS centre (REEFCENTRE) located at Hay Point in Queensland. Examples of the format and content of all required reports are shown at appendix 2. A ship may elect, for reasons of commercial confidentiality, to communicate that section of the REEFREP ENTRY report, which provides information on cargo (line P) by non-verbal means prior to entering the system. This can be achieved by including cargo information in the AUSREP Sailing Plan (SP) message.
3.1 Entry and exit reports
Ships will be required to provide a full REEFREP Position Report (PR) at least two hours prior to entering the REEFREP area from seaward or when sailing from a port within the area.
Ships will also be encouraged to provide a passage plan as described below when providing an Entry Report. However, it is recognized that at this stage in their passage, they are unlikely to have a pilot on board and are therefore unable to provide a detailed passage plan.
When finally departing the REEFREP area, or entering a port within the area, the REEFREP system will associate the required PR and the designated reporting point and automatically recognize this report as an exit message.
3.2 Passage plan reports
Ships will be required to provide a passage plan, including information such as vessel details, pilot information, route/waypoint information within one hour of entering the REEFREP area. The provision of accurate passage plans is critical to the dissemination of accurate ship traffic information and can be provided by one of the following means:
- Nominating the route using the chartlets which will be provided by pilots
- Nominating the waypoints, or
- Using the existing Mandatory Reporting Points as listed on the charts.
3.3 Intermediate position reports
Automated Position Reporting via Inmarsat-C will be the primary mechanism for ships to provide position reports while transiting the REEFREP region. REEFCENTRE will generally carry out APR remotely without any intervention by ships' crews. However, a small proportion of vessels are fitted with first generation Inmarsat-C terminals which do not support remote programming. Masters of ships fitted with these terminals, who choose to participate, will be required to program them onboard to send position reports automatically. Instructions relating to programming of these terminals can be obtained from REEFCENTRE.
Vessels can participate in Automated Position Reporting at any time by authorizing REEFCENTRE to download a Data Network Identifier (DNID) to the ship's Inmarsat-C terminal. Once the DNID is downloaded, REEFCENTRE is able to program the ship's Inmarsat-C terminal to transmit position reports automatically at regular intervals. Vessels can communicate authorization for DNID download either by Inmarsat-C or REEFREP VHF Voice Communication Channels as described in appendix 2.
Vessels providing Intermediate Position Reports via APR must still comply with the other VHF reporting requirements prescribed in section 2.4 (Entering and Leaving the REEFREP SRS), section 2.5 (Pilotage Reports) and section 2.6 (Special Reports) of the AUSREP and REEFREP booklet.
Where a ship is unable to provide Intermediate Position Reports via APR as required by REEFCENTRE they will be required to provide brief position reports as advised by the operator. The VHF position reports are limited to the identity of the vessel, position, any variation to the last reported speed and course and any further information the Master considers might be of value to the system.
3.4 Defect reports
The following information is to be provided when a ship within the REEFREP area suffers damage, failure or breakdown affecting the safety of the ship, makes a marked deviation from a route, course or speed previously advised or requires to report safety related information and reports of incidents involving Dangerous Goods (DG) Harmful Substances (HS) or Marine Pollutants (MP).
- Ship name and call sign.
- Position (latitude and longitude) and time.
- Name of next Mandatory Reporting Point or Course if not tracking between reporting points.
- Estimated time of arrival (ETA) at next Mandatory Reporting Point or Speed (ship's anticipated average speed until next report.in knots & tenths of a knot).
- Description and details of any damage, failure or breakdown suffered:
- collision, grounding, fire, explosion, structural failure, flooding, cargo shifting.
- failure or breakdown of steering gear, propulsion plant, electrical generating system, essential shipborne navigational aids.
- Details of any Safety Messages (navigational safety, abnormal weather, unserviceable aids to navigation) or DG HS MP incident reports using the recognized IMO reporting formats.