Res.MEPC.197(62) 2011 Guidelines for the development of the inventory of hazardous materials

1 Introduction

1 - Introduction

1.1 Objectives of the Guidelines

1.1 - Objectives of the Guidelines

These Guidelines provide recommendations for developing the Inventory of Hazardous Materials (hereinafter referred to as "the Inventory") to assist compliance with regulation 5 (Inventory of Hazardous Materials) of the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009 (hereinafter referred to as "the Convention").

1.2 Application of the Guidelines

1.2 - Application of the Guidelines

These Guidelines have been developed to provide relevant stakeholders (e.g., shipbuilders, equipment suppliers, repairers, shipowners and ship management companies) with the essential requirements for practical and logical development of the Inventory.

1.3 Objectives of the Inventory

1.3 - Objectives of the Inventory

The objectives of the Inventory are to provide ship-specific information on the actual Hazardous Materials present on board, in order to protect health and safety and to prevent environmental pollution at Ship Recycling Facilities. This information will be used by the Ship Recycling Facilities in order to decide how to manage the types and amounts of materials identified in the Inventory of Hazardous Materials (regulation 9).

2 Definitions

2 - Definitions

The terms used in these Guidelines have the same meaning as those defined in the Convention, with the following additional definitions which apply to these Guidelines only.

"Homogeneous material" means a material of uniform composition throughout that cannot be mechanically disjointed into different materials, meaning that the materials cannot, in principle, be separated by mechanical actions such as unscrewing, cutting, crushing, grinding and abrasive processes.

"Product" means machinery, equipment, materials and applied coatings on board a ship.

"Supplier" means a company which provides products; which may be a manufacturer, trader or agency.

"Supply chain" means the series of entities involved in the supply and purchase of materials and goods, from raw materials to final product.

"Threshold level" is defined as the concentration value in homogeneous materials.

3 Requirements for the Inventory

3 - Requirements for the Inventory

3.1 Scope of the Inventory

3.1 Scope of the Inventory

The Inventory consists of:

Part I:	Materials contained in ship structure or equipment;
Part II:	Operationally generated wastes; and
Part III:	Stores.

 

3.2 Materials to be listed in the Inventory

3.2 - Materials to be listed in the Inventory

Appendix 1 of the Guidelines, "Items to be listed in the Inventory of Hazardous Materials", provides information on the Hazardous Materials that may be found on board a ship. Materials set out in appendix 1 should be listed in the Inventory. Each item in appendix 1 of these Guidelines is classified under "Table A", "Table B", "Table C" or "Table D" according to its properties:

.1	Table A comprises the materials listed in appendix 1 of the Convention;
.2	Table B comprises the materials listed in appendix 2 of the Convention;
.3	Table C (Potentially hazardous items) comprises items which are potentially hazardous to the environment and human health at Ship Recycling Facilities; and
.4	Table D (Regular Consumable Goods potentially containing Hazardous Materials) comprises goods which are not integral to a ship and are unlikely to be dismantled or treated at a Ship Recycling Facility.

Table A and Table B correspond to Part I of the Inventory. Table C corresponds to Parts II and III and Table D corresponds to Part III.

3.3 Materials not required to be listed in the Inventory

3.3 - Materials not required to be listed in the Inventory

Materials listed in Table B that are inherent in solid metals or metal alloys, provided they are used in general construction, such as hull, superstructure, pipes, or housings for equipment and machinery are not required to be listed in the Inventory.

3.4 Standard format of the Inventory of Hazardous Materials

3.4 - Standard format of the Inventory of Hazardous Materials

The Inventory should be developed on the basis of the standard format set out in appendix 2 of these Guidelines: "Standard format of the Inventory of Hazardous Materials". Examples of how to complete the Inventory are provided for guidance purposes only.

4 Requirements for development of the Inventory

4 - Requirements for development of the Inventory

4.1 Development of Part I of the Inventory for new ships

4.1 - Development of Part I of the Inventory for new ships

4.1.1 Part I of the Inventory for new ships should be developed at the design and construction stage.

4.1.2 Checking of materials listed in Table A
During the development of the Inventory (Part I), the presence of materials listed in Table A of appendix 1 should be checked and confirmed; the quantity and location of Table A materials should be listed in Part I of the Inventory. If such materials are used in compliance with the Convention, they should be listed in Part I of the Inventory. Any spare parts containing materials listed in Table A are required to be listed in Part III of the Inventory.

4.1.3 Checking of materials listed in Table B
If materials listed in Table B of appendix 1 are present in products above the threshold levels provided in Table B, the quantity and location of the products and the contents of the materials present in them should be listed in Part I of the Inventory. Any spare parts containing materials listed in Table B are required to be listed in Part III of the Inventory.

4.1.4 Process for checking of materials
The checking of materials as provided in paragraphs 4.1.2 and 4.1.3 above should be based on the "Material Declaration" furnished by the suppliers in the shipbuilding supply chain (e.g., equipment suppliers, parts suppliers, material suppliers).

4.2 Development of Part I of the Inventory for existing ships

4.2 - Development of Part I of the Inventory for existing ships

In order to achieve comparable results for existing ships with respect to Part I of the Inventory, the following procedure should be followed.

The procedure is based on the following steps:

.1	collection of necessary information;
.2	assessment of collected information;
.3	preparation of visual/sampling check plan;
.4	onboard visual check and sampling check; and
.5	preparation of Part I of the Inventory and related documentation.

The determination of Hazardous Materials present on board existing ships should, as far as practicable, be conducted as prescribed for new ships, including the procedures described in section 6 and 7 of these Guidelines. Alternatively the procedures described in subsection 4.2 may be applied for existing ships, but these procedures should not be used for any new installation resulting from the conversion or repair of existing ships after the initial preparation of the Inventory.

The procedures described in subsection 4.2 should be carried out by the shipowner, who may draw upon expert assistance. Such an expert or expert party should not be the same as the person or organization authorized by the Administration to approve the Inventory.

Please refer to appendix 4: "Flow diagram for developing Part I of the Inventory for existing ships"; and appendix 5: "Typical example of development process for Part I of the Inventory for existing ships".

4.2.1 Collection of necessary information (Step 1)

4.2.1 - Collection of necessary information (Step 1)

The shipowner should identify, research, request, and procure all reasonably available documentation regarding the ship. Information that will be useful includes maintenance, conversion, and repair documents; certificates, manuals, ship's plans, drawings, and technical specifications; product information data sheets (such as Material Declarations); and hazardous material inventories or recycling information from sister ships. Potential sources of information could include previous shipowners, the ship builder, historical societies, classification society records, and ship recycling facilities with experience working with similar ships.

4.2.2 Assessment of collected information (Step 2)

4.2.2 - Assessment of collected information (Step 2)

The information collected in Step 1 above should be assessed. The assessment should cover all materials listed in Table A of appendix 1; materials listed in Table B should be listed as far as practicable. The results of the assessment should be reflected in the visual/sampling check plan.

4.2.3 Preparation of visual/sampling check plan (Step 3)

4.2.3 - Preparation of visual/sampling check plan (Step 3)

To specify the materials listed in appendix 1 of these Guidelines a visual/sampling check plan should be prepared taking into account the collated information and any  appropriate expertise. The visual/sampling check plan based on the following three lists:

• List of equipment, system and/or area for visual check (any equipment, system and/or area specified regarding the presence of the materials listed in appendix 1 by document analysis should be entered in the List of equipment, system and/or area for visual check);
  
  
• List of equipment, system and/or area for sampling check (any equipment, system and/or area which cannot be specified regarding the presence of the materials listed in appendix 1 by document or visual analysis should be entered in the List of equipment, system and/or area as requiring sampling check. A sampling check is the taking of samples to identify the presence or absence of Hazardous Material contained in the equipment, systems, and/or areas, by suitable and generally accepted methods such as laboratory analysis); and
  
  
• List of equipment, system and/or area classed as "potentially containing Hazardous Material" (any equipment, system and/or area which cannot be specified regarding the presence of the materials listed in appendix 1 by document analysis may be entered in the List of equipment, system and/or area classed as "potentially containing Hazardous Material" without the sampling check. The prerequisite for this classification is a comprehensible justification such as the impossibility of conducting sampling without compromising the safety of the ship and its operational efficiency).

Visual/sampling checkpoints should be all points where:

• the presence of materials to be considered for the Inventory Part I as listed in appendix 1 is likely;
  
  
• the documentation is not specific; or
  
  
• materials of uncertain composition were used.

4.2.4 Onboard visual/sampling check (Step 4)

4.2.4 - Onboard visual/sampling check (Step 4)

The onboard visual/sampling check should be carried out in accordance with the visual/sampling check plan. When a sampling check is carried out, samples should be taken and the sample points should be clearly marked on the ship plan and the sample results referenced. Materials of the same kind may be sampled in a representative manner. Such materials are to be checked to ensure that they are of the same kind. The sampling check should be carried out drawing upon expert assistance.

Any uncertainty regarding the presence of Hazardous Materials should be clarified by a visual/sampling check. Checkpoints should be documented in the ship's plan and may be supported by photographs.

If the equipment, system and/or area of the ship are not accessible for a visual check or sampling check, they should be classified as "potentially containing Hazardous Material". The prerequisite for such classification should be the same prerequisite as in section 4.2.3. Any equipment, system and/or area classed as "potentially containing Hazardous Material" may be investigated or subjected to a sampling check at the request of the shipowner during a later survey (e.g., during repair, refit or conversion).

4.2.5 Preparation of Part I of the Inventory and related documentation (Step 5)

4.2.5 - Preparation of Part I of the Inventory and related documentation (Step 5)

If any equipment, system and/or area is classed as either "containing Hazardous Material" or "potentially containing Hazardous Material", their approximate quantity and location should be listed in Part I of the Inventory. These two categories should be indicated separately in the remarks column of the Inventory of Hazardous Materials.

4.2.6 Testing methods

4.2.6 - Testing methods

Samples may be tested by a variety of methods. "Indicative" or "field tests" may be used when:

• the likelihood of a hazard is high;
  
  
• the test is expected to indicate that the hazard exists; and
  
  
• the sample is being tested by "specific testing" to show that the hazard is present.

Indicative or field tests are quick, inexpensive and useful onboard the ship or on site, but they cannot be accurately reproduced or repeated, and cannot identify the hazard specifically, and therefore cannot be relied upon except as "indicators".

In all other cases, and in order to avoid dispute, "specific testing" should be used. Specific tests are repeatable, reliable and can demonstrate definitively whether a hazard exists or not. They will also provide a known type of the hazard. The methods indicated are found qualitative and quantitative appropriate and only testing methods to the same effect can be used. Specific tests are to be carried out by a suitably accredited laboratory, working to international standards¹ or equivalent, which will provide a written report that can be relied upon by all parties.

Specific test methods for appendix 1 materials are provided in appendix 9.

 

---

¹ For example ISO 17025.

4.2.7 Diagram of the location of Hazardous Materials

4.2.7 - Diagram of the location of Hazardous Materials on board a ship

Preparation of a diagram showing the location of the materials listed in Table A is recommended in order to help Ship Recycling Facilities gain a visual understanding of the Inventory.

4.3 Maintaining and updating Part I

4.3 - Maintaining and updating Part I of the Inventory during operations

4.3.1 Part I of the Inventory

4.3.1 Part I of the Inventory should be appropriately maintained and updated, especially
after any repair or conversion or sale of a ship.

4.3.2 Updating of Part I

4.3.2 - Updating of Part I of the Inventory in the event of new installation

If any machinery or equipment is added to, removed or replaced or the hull coating is renewed, Part I of the Inventory should be updated according to the requirements for  new ships as stipulated in subsections 4.1.2 to 4.1.4. Updating is not required if identical parts or coatings are installed or applied.

4.3.3 Continuity of Part I

4.3.3 Continuity of Part I of the Inventory

Part I of the Inventory should belong to the ship and the continuity and conformity of the information it contains should be confirmed, especially if the flag, owner or operator of the ship changes.

4.4 Development of Part II

4.4 - Development of Part II of the Inventory (operationally generated waste)

4.4.1 Decision to recycle a ship

4.4.1 Once the decision to recycle a ship has been taken, Part II of the Inventory should be developed before the final survey, taking into account that a ship destined to be recycled shall conduct operations in the period prior to entering the Ship Recycling Facility in a manner that minimizes the amount of cargo residues, fuel oil and wastes remaining on board (regulation 8.2).

4.4.2 Operationally generated wastes

4.4.2 - Operationally generated wastes to be listed in the Inventory

If the wastes listed in Part II of the Inventory provided in "Table C (Potentially hazardous items)" of appendix 1 are intended for delivery with the ship to a Ship Recycling Facility, the quantity of the operationally generated wastes should be estimated and their approximate quantities and locations should be listed in Part II of the Inventory.

4.5 Development of Part III

4.5 - Development of Part III of the Inventory (stores)

4.5.1 Decision to recycle

4.5.1 Once the decision to recycle has been taken, Part III of the Inventory should be developed before the final survey, taking into account the fact that a ship destined to be recycled shall minimize the wastes remaining on board (regulation 8.2). Each item listed in Part III should correspond to the ship's operations during its last voyage.

4.5.2 Stores to be listed in the Inventory

4.5.2 - Stores to be listed in the Inventory

If the stores to be listed in Part III of the Inventory provided in Table C of appendix 1 are to be delivered with the ship to a Ship Recycling Facility, the unit (e.g., capacity of cans and cylinders), quantity and location of the stores should be listed in Part III of the Inventory.

4.5.3 Liquids and gases sealed in ship's

4.5.3 - Liquids and gases sealed in ship's machinery and equipment to be listed in the Inventory

If any liquids and gases listed in Table C of appendix 1 are integral in machinery and equipment on board a ship, their approximate quantity and location should be listed in Part III of the Inventory. However, small amounts of lubricating oil, anti-seize compounds and grease which are applied to or injected into machinery and equipment to maintain normal performance do not fall within the scope of this provision. For subsequent completion of Part III of the Inventory during the recycling preparation processes, the quantity of liquids and gases listed in Table C of appendix 1 required for normal operation, including the related pipe system volumes, should be prepared and documented at the design and construction stage. This information belongs to the ship, and continuity of this information should be maintained if the flag, owner or operator of the ship changes.

4.5.4 Regular consumable goods

4.5.4 - Regular consumable goods to be listed in the Inventory

Regular consumable goods, as provided in Table D of appendix 1should not be listed in Part I or Part II but should be listed in Part III of the Inventory if they are to be delivered with the ship to a Ship Recycling Facility. A general description including the name of item (e.g., TV set), manufacturer, quantity and location should be entered in Part III of the Inventory. The check on materials provided for in paragraphs 4.1.2 and 4.1.3 of the Guidelines does not apply to regular consumable goods.

4.6 Description of location of Hazardous Materials on board

4.6 - Description of location of Hazardous Materials on board

The locations of Hazardous Materials on board should be described and identified using the name of location (e.g., second floor of Engine-room, Bridge DK, APT, No.1 Cargo Tank, Frame number) given in the plans (e.g., General Arrangement, Fire and Safety Plan, Machinery Arrangement or Tank Arrangement).

4.7 Description of approximate quantity of Hazardous Materials

4.7 - Description of approximate quantity of Hazardous Materials

In order to identify the approximate quantity of Hazardous Materials, the standard unit used for the of Hazardous Materials should be kg, unless other units (e.g., m3 for materials of liquid or gases, m2 for materials used in floors or walls) are considered more appropriate. An approximate quantity should be rounded up to at least two significant figures.

5 Requirements for ascertaining the conformity of the Inventory

5 - Requirements for ascertaining the conformity of the Inventory

5.1 Design and construction stage

5.1 - Design and construction stage

The conformity of Part I of the Inventory at the design and construction stage should be ascertained by reference to the collected "Supplier's Declaration of Conformity" described in section 7 and the related "Material Declarations" collected from suppliers.

5.2 Operational stage

5.2 - Operational stage

Shipowners should implement the following measures in order to ensure the conformity of Part I of the Inventory:

1. designate a person as responsible for maintaining and updating the Inventory (the designated person may be employed ashore or on board);
   
   
2. the designated person, in order to implement subsection 4.3.2, should establish and supervise a system to ensure the necessary updating of the Inventory in the event of new installation;
   
   
3. to maintain the Inventory including dates of changes or new deleted entries and the signature of the designated person; and
   
   
4. provide related documents as required for the survey or sale of the ship.

6 Material Declaration

6 - Material Declaration

6.1 General

6.1 - General

Suppliers to the shipbuilding industry should identify and declare whether or not the materials listed in Table A or Table B are present above the threshold level specified in appendix 1 of these Guidelines. However, this provision does not apply to chemicals which do not constitute a part of the finished product.

6.2 Information required in the declaration

6.2 - Information required in the declaration

At a minimum the following information is required in the Material Declaration:

1. date of declaration;
   
   
2. Material Declaration identification number;
   
   
3. supplier's name;
   
   
4. product name (common product name or name used by manufacturer);
   
   
5. product number (for identification by manufacturer);
   
   
6. declaration of whether or not the materials listed in Table A and Table B of appendix 1 of these Guidelines are present in the product above the threshold level stipulated in appendix 1 of these Guidelines; and
   
   
7. mass of each constituent material listed in Table A and/or Table B of appendix 1 of these Guidelines if present above threshold level.

An example of a Material Declaration is shown in appendix 6.

7 Supplier's Declaration of Conformity

7 - Supplier's Declaration of Conformity

7.1 Purpose and scope

7.1 - Purpose and scope

The purpose of the Supplier's Declaration of Conformity is to provide assurance that the related Material Declaration conforms to section 6.2, and to identify the responsible entity.

The Supplier's Declaration of Conformity remains valid as long as the products are present on board.

The supplier compiling the Supplier's Declaration of Conformity should establish a company policy¹. The company policy on the management of the chemical substances in products which the supplier manufactures or sells should cover:

1. Compliance with law:
   
   The regulations and requirements governing the management of chemical substances in products should be clearly described in documents which should be kept and maintained; and
   
   
2. Obtaining of information on chemical substance content:
   
   In procuring raw materials for components and products, suppliers should be selected following an evaluation, and the information on the chemical substances they supply should be obtained.

 

---

¹   A recognized quality management system may be utilized.

7.2 Contents and format

7.2 - Contents and format

The Supplier's Declaration of Conformity should contain the following:

1. unique identification number;
   
   
2. name and contact address of the issuer;
   
   
3. identification of the subject of the Declaration of Conformity (e.g., name, type, model number, and/or other relevant supplementary information);
   
   
4. statement of conformity;
   
   
5. date and place of issue; and
   
   
6. signature (or equivalent sign of validation), name and function of the authorized person(s) acting on behalf of the issuer.

An example of the Supplier's Declaration of Conformity is shown in appendix 7.

8 List of appendices

8 - List of appendices

Appendix 1: Items to be listed in the Inventory of Hazardous Materials

Appendix 2: Standard format of the Inventory of Hazardous Materials

Appendix 3: Example of the development process for Part I of the Inventory for new ships

Appendix 4: Flow diagram for developing Part I of the Inventory for existing ships

Appendix 5: Example of the development process for Part I of the Inventory for existing ships

Appendix 6: Form of Material Declaration

Appendix 7: Form of Supplier's Declaration of Conformity

Appendix 8: Examples of Table A and Table B materials of appendix 1 with CAS-numbers

Appendix 9: Specific test methods

Appendix 1

Appendix 1

Items to be listed in the inventory of hazardous materials

Table A Materials listed in appendix 1 of the Annex to the Convention

Table A¹ Materials listed in appendix 1 of the Annex to the Convention

No.	Materials		Inventory			Threshold level
			Part I	Part II	Part III
A-1	Asbestos		x			no threshold level
A-2	Polychlorinated biphenyls (PCBs)		x			no threshold level
A-3	Ozone Depleting Substances	CFCs	x			no threshold level
		alons	x
		Other fully halogenated CFCs	x
		Carbon tetrachloride	x
		1,1,1-Trichloroethane (Methyl chloroform)	x
		Hydrochlorofluorocarbons	x
		Hydrobromofluorocarbons	x
		Methyl bromide	x
		Bromochloromethane	x
A-4	Anti-fouling systems containing organotin compounds as a biocide		x			2500 mg total tin/kg

 

---

¹ For materials in this Table with no threshold level, quantities occurring as unintentional trace contaminants should not be listed in Material Declarations and in the Inventory.

 

Table B Materials listed in appendix 2 of the Annex to the Convention

Table B¹ Materials listed in appendix 2 of the Annex to the Convention

No.	Materials		Inventory			Threshold level
			Part I	Part II	Part III
B-1	Cadmium and cadmium compounds		x			100 mg/kg
B-2	Hexavalent chromium and hexavalent chromium compounds		x			1,000 mg/kg
B-3	Lead and lead compounds		x			1,000 mg/kg
B-4	Mercury and mercury compounds		x			1,000 mg/kg
B-5	Polybrominated biphenyl (PBBs)		x			1,000 mg/kg
B-6	Polybrominated diphenyl ethers (PBDEs)		x			1,000 mg/kg
B-7	Polychlorinated naphthalenes (more than 3 chlorine atoms)		x			no threshold level
B-8	Radioactive substances		x			no threshold level2
B-9	Certain shortchain chlorinated paraffins (Alkanes, C10-C13, chloro)		x			1%

 

---

 

¹   For materials in this Table with no threshold level, quantities occurring as unintentional trace contaminants should not be listed in Material Declarations and in the Inventory.
²  However, note that, in order to identify amounts of radioactive substances which could be exempted from the need for regulatory control, "exemption criteria" were established in the IAEA Safety Standards (Safety Series No.115, International Basic Safety Standards for the Protection against Ionizing Radiation and for the Safety of Radiation Sources, Schedule I, p. 81-89; Vienna, 1996. IAEA is currently in the process of updating IAEA Safety Series No.115). For practical purposes, the IAEA defined values (e.g., "exemption levels") that could be considered as "thresholds" below which the substances could be automatically exempted from any control without further consideration. National Regulatory Authorities normally establish exemption levels for radioactive sources and other radioactive materials.

Table C Potentially hazardous items

Table C Potentially hazardous items

No.	Properties		Goods	Inventory
				Part I	Part II	Part III
C-1	Liquid	Oiliness	Kerosene			x
C-2			White spirit			x
C-3			Lubricating oil			x
C-4			Hydraulic oil			x
C-5			Anti-seize compounds			x
C-6			Fuel additive			x
C-7			Engine coolant additives			x
C-8			Antifreeze fluids			x
C-9			Boiler and feed water treatment and test re-agents			x
C-10			De-ioniser regenerating chemicals			x
C-11			Evaporator dosing and descaling acids			x
C-12			Paint stabilizers/rust stabilizers			x
C-13			Solvents/thinners			x
C-14			Paints			x
C-15			Chemical refrigerants			x
C-16			Battery electrolyte			x
C-17			Alcohol, methylated spirits			x
C-18	Gas	Explosives/ inflammables	Acetylene			x
C-19			Propane			x
C-20			Butane			x
C-21			Oxygen			x
C-22		Green House Gases	CO2			x
C-23			Perfluorocarbons (PFCs)			x
C-24			Methane			x
C-25			Hydrofluorocarbon (HFCs)			x
C-27			Nitrous oxide(N2O)			x
C-28			Sulfur hexafluoride (SF6)			x
C-29	Liquid	Oiliness	Bunkers: fuel oil			x
C-30			Grease			x
C-31			Waste oil (sludge)		x
C-32			Bilge and/or waste water generated by the after-treatment systems fitted on machineries		x
C-33			Oily liquid cargo tank residues		x
C-34			Ballast water		x
C-35			Raw sewage		x
C-36			Treated sewage		x
C-37			Non-oily liquid cargo residues		x
C-38	Gas	Explosibility/ inflammability	Fuel gas			x
C-39	Solid		Dry cargo residues		x
C-40			Medical waste/infectious waste		x
C-41			Incinerator ash1		x
C-42			Garbage1		x
C-43			Fuel tank residues		x
C-45			Oily solid cargo tank residues		x
C-45			Oily or chemical contaminated rags		x
C-46			Batteries (incl. lead acid batteries)			x
C-47			Pesticides/insecticide sprays			x
C-48			Extinguishers			x
C-49			Chemical cleaner (incl. electrical equipment cleaner, carbon remover)			x
C-50			Detergent/bleacher (could be a liquid)			x
C-51			Miscellaneous medicines			x
C-52			Fire fighting clothing and Personal protective equipment			x
C-53			Dry tank residues		x
C-54			Cargo residues		x
C-55			Spare parts which contain materials listed in Table A or Table B			x

 

---

¹   Definition of garbage is identical to that in MARPOL Annex V. However, incinerator ash is classified separately because it may include hazardous substances or heavy metals.

Table D Regular consumable goods potentially containing Hazardous Materials

 

Table D¹ Regular consumable goods potentially containing Hazardous Materials

No.	Properties		Example	Part I	Part II	Part III
D-1	Domestic and accommodation appliances		Computers, refrigerators, printers, scanners, television sets, radio sets, video cameras, video recorders, telephones, consumer batteries, fluorescent lamps, filament bulbs, lamps			x

 

 

---

¹    This Table does not include ship-specific equipment integral to ship operations, which has to be listed in Part I of the Inventory.

Appendix 2 Standard format

Appendix 2

Standard format of the inventory of hazardous materials

 

Part 1 Hazardous materials contained in the ship's structure and equipment

Part I Hazardous materials contained in the ship's structure and equipment

I-1 Paints and coating systems containing materials listed in Table A and Table B of appendix 1 of the Guidelines

I-2 Equipment and machinery containing materials listed in Table A and Table B of appendix 1 of the Guidelines

I-3 Structure and hull containing materials listed in Table A and Table B of appendix 1 of the Guidelines

Part 2 Operationally generated waste

Part II Operationally generated waste

No.	Location1	Name of item (classification in appendix 1) and detail (if any) of the item	Approx.quantity		Remarks
1	Garbage locker	Garbage (food waste)	35.00	kg
2	Bilge tank	Bilgewater	15.00	m3
3	No.1 cargo hold	Dry cargo residues (iron ore)	110.00	kg
4	No.2 cargo hold	Waste oil (sludge) (crude)	120.00	kg
5	No.1 ballast tank	Ballast water	2,500.00	m3
		Sediments	250.00	kg

 

---

¹   The location of a Part II or Part III item should be entered in order based on its location, from a lower level to an upper level and from a fore part to an aft part.
The location of Part I items is recommended to be described similarly, as far as practicable.

Part 3 Stores

Part III Stores

III-1 Stores

 

III-2 Liquids sealed in ship's machinery and equipment

 

III-3 Gases sealed in ship's machinery and equipment

 

III-4 Regular consumable goods potentially containing Hazardous Materials

 

---

¹  The location of a Part II or Part III item should be entered in order based on its location, from a lower level to an upper level and from a fore part to an aft part. The location of Part I items is recommended to be described similarly, as far as practicable.
²  In column "Remarks" for Part III items, if Hazardous Materials are integrated in products, the approximate amount of the contents should be shown as far as possible.

 

Appendix 3 development process

Appendix 3

Example of the development process for Part I of the inventory for new ships

1 Objective of the typical example

1 - Objective of the typical example

This example has been developed to give guidance and to facilitate understanding of the development process for Part I of the Inventory of Hazardous Materials for new ships.

2 Development flow for Part I of the Inventory

2 - Development flow for Part I of the Inventory

Part I of the Inventory should be developed using the following 3 steps. However, the order of these steps is flexible and can be changed depending on the schedule of shipbuilding:

1. collection of Hazardous Materials information;
   
   
2. utilization of Hazardous Materials information; and
   
   
3. preparation of the Inventory (by filling out standard format).

3 Collection of Hazardous Materials information

3 - Collection of Hazardous Materials information

3.1 Data collection process for Hazardous Materials

3.1 - Data collection process for Hazardous Materials

Materials Declaration (MD) and Supplier's Declaration of Conformity (SDoC) for products from suppliers (tier 1 suppliers) should be requested and collected by the shipbuilding yard. Tier 1 suppliers may request from their suppliers (tier 2 suppliers) the relevant information if they cannot develop the MD based on the information available. Thus the collection of data on Hazardous Materials may involve the entire shipbuilding supply chain (Figure 1).

Figure 1 – Process of MD (and SDoC) collection showing involvement of supply chain

3.2 Declaration of Hazardous Materials

3.2 - Declaration of Hazardous Materials

Suppliers should declare whether or not the Hazardous Materials listed in Table A and Table B in the MD are present in concentrations above the threshold levels specified for each "homogeneous material" in a product.

3.2.1 Materials listed in Table A
If one or more materials listed in Table A are found to be present in concentrations above the specified threshold level according to the MD, the products which contain these materials shall not be installed on a ship. However, if the materials are used in a product in accordance with an exemption specified by the Convention (e.g., new installations containing hydrochlorofluorocarbons (HCFCs) before 1 January 2020), the product should be listed in the Inventory.

3.2.2 Materials listed in Table B
If one or more materials listed in Table B are found to be present in concentrations above the specified threshold level according to the MD, the products should be listed in the Inventory.

3.3 Example of "Homogeneous Materials"

3.3 - Example of "Homogeneous Materials"

Figure 2 shows an example of four homogeneous materials which constitute a cable. In this case, sheath, intervention, insulator and conductor are all individual homogeneous materials.

Figure 2 – Example of Homogeneous Materials (cable)

4 Utilization of Hazardous Materials information

4 - Utilization of Hazardous Materials information

Products which contain Hazardous Materials in concentrations above the specified threshold levels should be clearly identified in the MD. The approximate quantity of the Hazardous Materials should be calculated if the mass data for Hazardous Materials are declared in the MD using a unit which cannot be directly utilized in the Inventory.

5 Preparation of Inventory

5 - Preparation of Inventory (by filling out standard format)

The information received for the Inventory, as contained in Table A and Table B of appendix 1of these Guidelines, ought to be structured and utilized according to the following categorization for Part I of the Inventory:

1.1	Paints and coating systems;
1.2	Equipment and machinery; and
1.3	Structure and hull.

 

5.1 "Name of equipment and machinery" column

5.1 - "Name of equipment and machinery" column

5.1.1 Equipment and machinery
The name of each equipment or machinery should be entered in this column. If more than one Hazardous Material is present in the equipment or machinery, the row relating to that equipment or machinery should be appropriately divided such that all of the Hazardous Materials contained in the piece of equipment or machinery are entered. If more than one item of equipment or machinery is situated in one location, both name and quantity of the equipment or machinery should be entered in the column. For identical common or mass-produced items, such as bolts, nuts and valves, there is no need to list each item individually. An example is shown in Table 1.

Table 1 – Example showing more than one item of equipment or machinery situated in one location

 

5.1.2 Pipes and cables
The names of pipes and of systems, including electric cables, which are often situated in more than one compartment of a ship, should be described using the name of the system concerned.
A reference to the compartments where these systems are located is not necessary as long as the system is clearly identified and properly named.

5.2 "Approximate quantity" column

5.2 - "Approximate quantity" column
The standard unit for approximate quantity of solid Hazardous Materials should be kg. If the Hazardous Materials are liquids or gases, the standard unit should be either m3 or kg. An approximate quantity should be rounded up to at least two significant figures. If the Hazardous Material is less than 10 g, the description of the quantity should read "<0.01 kg".

Table 2 – Example of a switchboard

5.3 "Location" column

5.3 "Location" column

5.3.1 Example of a location list
It is recommended to prepare a location list which covers all compartments of a ship based on the ship's plans (e.g., General Arrangement, Engine-room Arrangement, Accommodation and Tank Plan) and on other documentation on board, including certificates or spare parts' lists. The description of the location should be based on a location such as a deck or room to enable easy identification. The name of the location should correspond to the ship's plans so as to ensure consistency between the Inventory and the ship's plans. Examples of names of locations are shown in Table 3.

Table 3 – Examples of location names

(A) Primary classification	(B) Secondary classification	(C) Name of location
All over the ship
Hull part	Fore part	Bosun store
		…
	Cargo part	No.1 Cargo Hold/Tank
		No.1 Garage deck
		…
	Tank part	Fore Peak Tank
		No.1 WBT
		No.1 FOT
		…
		Aft Peak Tank
	Aft part	Steering Gear Room
		Emergency Fire Pump Space
		…
	Superstructure	Accommodation
		Compass deck
		Nav. Bridge deck
		…
		Wheel House
		Engine Control Room
		Cargo Control Room
		…
	Deck House	Deck House
		…
Machinery part	Engine-room	Engine-room
		Main Floor
		2nd Floor
		…
		Generator Space/Room
		Purifier Space/Room
		Shaft Space/Room
		Engine Casing
		Funnel
		Engine Control Room
		…
	Pump-room	Pump-room
		...
Exterior part	Superstructure	Superstructure
	Upper deck	Upper deck
	Hull shell	Hull shell
		bottom
		under waterline
		…

5.3.2 Description of location of pipes and electrical systems
Locations of pipes and systems, including electrical systems and cables situated in more than one compartment of a ship, should be described for each system concerned. If they are situated in a number of compartments, the most practical of the following two options should be used:

1. listing of all components in the column; or
   
   
2. description of the location of the system using an expression such as those shown under "primary classification" and "secondary classification" in Table 3.

A typical description of a pipe system is shown in Table 4.

Table 4 – Example of description of a pipe system

 

Appendix 4 Flow diagram

Appendix 4

Flow diagram for developing part I of the inventory for existing ships

 

 

*1: Documents may include any certificates, manuals, ship's plans drawings, technical specifications and information from sister and/or similar ships.

*2 : The assessment should cover all materials listed in Table A of Appendix 1 of the Guideline; the materials listed in Table B should be listed as far as practicable.
It is impossible to assess all equipment and areas including those which are assumed not to contain Hazardous Materials described above.
Using analysis of available documents based on knowledge and experience, it must be made clear which equipment and/or area should be included in the scope of the assessment.

*3 : Equipment, system and/or areas which cannot be specified as containing materials listed in appendix 1 of these guidelines on the basis of documents can be listed in the List of equipment, system and/or area classed as "potentially containing Hazardous Material" without the sampling check. The prerequisite for this classification is a comprehensible justification of the conclusion, such as the impossibility to conduct samplings without compromising ship safety and operational efficiency.

*4 : Sampling Check. This means sampling and identification of Hazardous Material contained in the equipment, systems, and/or areas, by laboratory analysis. The sampling check should be applied where the presence of Prohibited and Restricted Hazardous Material is assumed but cannot be recognized by analysis of the available documentation.

*5 : When equipment, systems and/or areas of a ship are not accessible for visual check or sampling check, this equipment, system and/or area is classified as "potentially containing Hazardous Material".

Appendix 5 Development process for part I

Appendix 5

Example of the development process for part I of the inventory for existing ships

 

1 Introduction

1 - Introduction

In order to develop Part I of the Inventory of Hazardous Materials for existing ships, documents of the individual ship as well as the knowledge and experience of specialist personnel (experts) is required. An example of the development process for Part I of the Inventory of Hazardous Materials for existing ships is useful to understand the basic steps as laid out in the Guidelines and to ensure a unified application. However, attention should be paid to variations in different types of ships¹.

Compilation of Part I of the Inventory of Hazardous Material for existing ships involves the following 5 steps which are described in paragraph 4.2 and appendix 4 of these Guidelines.

Step 1: Collection of necessary information;
Step 2: Assessment of collected information;
Step 3: Preparation of visual/sampling check plan;
Step 4: Onboard visual/sampling check; and
Step 5: Preparation of Part I of the Inventory and related documentation.

---

¹  The example of a 28,000 gross tonnage bulk carrier constructed in 1985 is used in this appendix.

 

2 Step 1: Collection of necessary information

2 - Step 1: Collection of necessary information

2.1 Sighting of available documents

2.1 - Sighting of available documents

A practical first step is to collect detailed documents for the ship. The shipowner should try to collate documents normally retained onboard the ship or by the shipping company as well as relevant documents that the shipyard, manufacturers, or classification society may have. The following documents should be used when available:

• Ship's specification
• General Arrangement
• Machinery Arrangement
• Spare Parts and Tools List
• Piping Arrangement
• Accommodation Plan
• Fire Control Plan
• Fire Protection Plan
• Insulation Plan (Hull and Machinery)
• International Anti-Fouling System Certificate
• Related manuals and drawings
• Information from other inventories and/or sister or similar ships, machinery, equipment, materials and coatings
• Results of previous visual/sampling checks and other analysis

If the ship has undergone conversions or major repair work, it is necessary to identify as far as possible the modifications from the initial design and specification of the ship.

2.2 Indicative list

2.2 - Indicative list

It is impossible to check all equipment, systems, and/or areas on board the ship to determine the presence or absence of Hazardous Materials. The total number of parts on board may exceed several thousand. In order to take a practical approach, an "Indicative list" should be prepared that identifies the equipment, system, and/or area on board that is presumed to contain Hazardous Materials. Field interviews with the shipyard and suppliers may be necessary to prepare such lists. A typical example of an "Indicative list" is shown below:

2.2.1 Materials to be checked and documented

2.2.1 - Materials to be checked and documented

Hazardous Materials, as identified in appendix 1 of these Guidelines, should be listed in Part I of the Inventory for existing ships. Appendix 1 of the Guidelines contains all the materials concerned. Table A shows those which are required to be listed and Table B shows those which should be listed as far as practical.

2.2.2 Materials listed in Table A

2.2.2 - Materials listed in Table A

Table A lists the following four materials:

• Asbestos
• Polychlorinated biphenyls (PCBs)
• Ozone depleting substances
• Anti-fouling systems containing organotin compounds as a biocide

2.2.2.1 Asbestos

2.2.2.1 - Asbestos

Field interviews were conducted with over 200 Japanese shipyards and suppliers regarding the use of asbestos in production. "Indicative lists" for asbestos developed on the basis of this research are shown below:

Structure and/or equipment	Component
Propeller shafting	Packing with low pressure hydraulic piping flange
	Packing with casing
	Clutch
	Brake lining
	Synthetic stern tubes
Diesel engine	Packing with piping flange
	Lagging material for fuel pipe
	Lagging material for exhaust pipe
	Lagging material turbocharger
Turbine engine	Lagging material for casing
	Packing with flange of piping and valve for steam line, exhaust line and drain line
	Lagging material for piping and valve of steam line, exhaust line and drain line
Boiler	Insulation in combustion chamber
	Packing for casing door
	Lagging material for exhaust pipe
	Gasket for manhole
	Gasket for hand hole
	Gas shield packing for soot blower and other hole
	Packing with flange of piping and valve for steam line, exhaust line, fuel line and drain line
	Lagging material for piping and valve of steam line,exhaust line, fuel line and drain line
Exhaust gas economizer	Packing for casing door
	Packing with manhole
	Packing with hand hole
	Gas shield packing for soot blower
	Packing with flange of piping and valve for steam line, exhaust line, fuel line and drain line
	Lagging material for piping and valve of steam line, exhaust line, fuel line and drain line
Incinerator	Packing for casing door
	Packing with manhole
	Packing with hand hole
	Lagging material for exhaust pipe
Auxiliary machinery (pump, compressor, oil purifier, crane)	Packing for casing door and valve
	Gland packing
	Brake lining
Heat exchanger	Packing with casing
	Gland packing for valve
	Lagging material and insulation
Valve	Gland packing with valve, sheet packing with piping flange
	Gasket with flange of high pressure and/or high temperature
Pipe, duct	Lagging material and insulation
Tank (fuel tank, hot water, tank, condenser), other equipments (fuel strainer, lubricant oil strainer)	Lagging material and insulation
Electric equipment	Insulation material
Airborne asbestos	Wall, ceiling
Ceiling, floor and wall in accommodation area	Ceiling, floor, wall
Fire door	Packing, construction and insulation of the fire door
Inert gas system	Packing for casing, etc.
Air-conditioning system	Sheet packing, lagging material for piping and flexible joint
Miscellaneous	Ropes Thermal insulating materials Fire shields/fire proofing Space/duct insulation Electrical cable materials Brake linings Floor tiles/deck underlay Steam/water/vent flange gaskets Adhesives/mastics/fillers Sound damping Moulded plastic products Sealing putty Shaft/valve packing Electrical bulkhead penetration packing Circuit breaker arc chutes Pipe hanger inserts Weld shop protectors/burn covers Fire-fighting blankets/clothing/equipment Concrete ballast

2.2.2.2 Polychlorinated biphenyl

2.2.2.2 - Polychlorinated biphenyl (PCBs)

Worldwide restriction of PCBs began on 17 May 2004 as a result of the implementation of the Stockholm Convention, which aims to eliminate or restrict the production and use of persistent organic pollutants. In Japan, domestic control began in 1973, with the prohibition of all activities relating to the production, use and import of PCBs. Japanese suppliers can provide accurate information concerning their products. The "Indicative list" of PCBs has been developed as shown below:

Equipment	Component of equipment
Transformer	Insulating oil
Condenser	Insulating oil
Fuel heater	Heating medium
Electric cable	Covering, insulating tape
Lubricating oil
Heat oil	Thermometers, sensors, indicators
Rubber/felt gaskets
Rubber hose
Plastic foam insulation
Thermal insulating materials
Voltage regulators
Switches/reclosers/bushings
Electromagnets
Adhesives/tapes
Surface contamination of machinery
Oil-based paint
Caulking
Rubber isolation mounts
Pipe hangers
Light ballasts (component within fluorescent light fixtures)
Plasticizers
Felt under septum plates on top of hull bottom

2.2.2.3 Ozone depleting substances

2.2.2.3 - Ozone depleting substances

The "Indicative list" for Ozone depleting substances is shown below. Ozone depleting substances have been controlled according to the Montreal Protocol and MARPOL Convention. Although almost all substances have been banned since 1996, HCFC can still be used until 2020.

Materials	Component of equipment	Period for use of ODS in Japan
CFCs (R11, R12)	Refrigerant for refrigerators	Until 1996
CFCs	Urethane formed material	Until 1996
	Blowing agent for insulation of LNG carriers	Until 1996
Halons	Extinguishing agent	Until 1994
Other fully halogenated CFCs	The possibility of usage in ships is low	Until 1996
Carbon tetrachloride	The possibility of usage in ships is low	Until 1996
1,1,1-Trichloroethane (Methyl chloroform)	The possibility of usage in ships is low	Until 1996
HCFC (R22, R141b)	Refrigerant for refrigerating machine	It is possible to use it until 2020
HBFC	The possibility of usage in ships is low	Until 1996
Methyl bromide	The possibility of usage in ships is low	Until 2005

          

2.2.2.4 Organotin compounds

2.2.2.4 - Organotin compounds

Organotin compounds include Tributyl tins (TBT), Triphenyl tins (TPT) and Tributyl tin oxide (TBTO). Organotin compounds have been used as anti-fouling paint on ships' bottoms and the International Convention on the Control of Harmful Anti-Fouling Systems on Ships (AFS Convention) stipulates that all ships shall not apply or re-apply organotin compounds after 1 January 2003, and that, after 1 January 2008, all ships shall either not bear such compounds on their hulls or shall bear a coating that forms a barrier preventing such compounds from leaching into the sea. The above-mentioned dates may have been extended by permission of the Administration bearing in mind that the AFS Convention entered into force on 17 September 2008.

2.2.3 Materials listed in Table B

2.2.3 - Materials listed in Table B

For existing ships it is not obligatory for materials listed in Table B to be listed in Part I of the Inventory. However, if they can be identified in a practical way, they should be listed in the Inventory, because the information will be used to support ship recycling processes. The Indicative list of materials listed in Table B is shown below:

Materials	Component of equipment
Cadmium and cadmium compounds	Nickel-cadmium battery, plating film, bearin
Hexavalent chromium compounds	Plating film
Mercury and mercury compounds	Fluorescent light, mercury lamp, mercury cell, liquid-level switch, gyro compass, thermometer, measuring tool, manganese cell, pressure sensors, light fittings, electrical switches, fire detectors
Lead and lead compounds	Lead-acid storage battery, corrosion-resistant primer, solder (almost all electric appliances contain solder), paints, preservative coatings, cable insulation, lead ballast, generators
Polybrominated biphenyls (PBBs)	Non-flammable plastics
Polybrominated diphenyl ethers (PBDE)	Non-flammable plastics
Polychlorinated naphthalenes	Paint, lubricating oil
Radioactive substances	Fluorescent paint, ionic type smoke detector, level gauge
Certain shortchain chlorinated paraffins	Non-flammable plastics

3 Step 2: Assessment of collected information

3 - Step 2: Assessment of collected information

Preparation of a checklist is an efficient method for developing the Inventory for existing ships in order to clarify the results of each step. Based on collected information including the "Indicative list" mentioned in Step 1, all equipment, systems, and/or areas onboard assumed to contain Hazardous Materials listed in Tables A and B should be included in the checklist. Each listed equipment, system, and/or area on board should be analysed and assessed for its Hazardous Materials content.

The existence and volume of Hazardous Materials may be judged and calculated from the Spare parts and tools list and the Maker's drawings. The existence of asbestos contained in floors, ceilings and walls may be identified from Fire Protection Plans, while the existence of TBT in coatings can be identified from the International Anti-Fouling System Certificate, Coating scheme and the History of Paint.

Example of weight calculation

No.	Hazardous Materials	Location/Equipment/ Component	Reference	Calculation
1.1-2	TBT	Flat bottom/paint	History of coatings
1.2-1	Asbestos	Main engine/ Exh. pipe packing	Spare parts and tools list	250 g x 14 sheet = 3.50 kg
1.2-3	HCFC	Ref. provision plant	Maker's drawings	20 kg x 1 cylinder = 20 kg
1.2-4	Lead	Batteries	Maker's drawings	6 kg x 16 unit = 96 kg
1.3-1	Asbestos	Engine-room ceiling	Accommodation plan

When a component or coating is determined to contain Hazardous Materials, a "Y" should be entered in the column for "Result of document analysis" in the checklist, to denote "Contained". Likewise, when an item is determined not to contain Hazardous Materials, the entry "N" should be made in the column to denote "Not contained". When a determination cannot be made as to the Hazardous Materials content, the column should be completed with the entry "Unknown".

Checklist (Step 2)

Analysis and definition of scope of assessment for "sample ship"

No .

Tb l A/ B

Hazardous Materials * 1

Location

Name of equipment

Component

Qantity

Manufacturer/brand name

Result of DOC *2

Procedure o f check *3

Result of check * 4

Reference/DWG No.

Unit (kg)

No.

Total (kg)

Inventory Part I-1

1

A

TBT

Top side

Painting & coating

A/F paints

NIL

Paints Co./marine P1000

N

On Aug. 200X, sealer coat applied to all over submerged area before tin free coating.

2

A

TBT

Flat bottom

3000m2

Unknown AF

Unknown

Inventory Part I-2

1

A

Asbestos

Lower deck

Main engine

Exh. pipe packing

0.25

14

Diesel Co.

Y

M-100

2

A

Asbestos

3rd deck

Aux. boiler

Lagging

12

Unknown lagging

Unknown

M-300

3

A

Asbestos

Engine room.

Piping/flange

Packing

PCHM

4

A

HCFC

2nd deck

Ref. provision plant

Refrigerant (R22)

20.00

1

Reito Co.

Y

Maker's dwg

5

B

Lead

Nav. Br. deck

Batteries

6

16

Denchi Co.

Y

E-300

Inventory Part I-3

1

A

Asbestos

Upper deck

Back deck ceilings

Engine room ceiling

20m2

Unknown ceiling

Unknown

0-25

Notes.
*1 Hazardous Materials: Material classification
*2 Result of documents analysis: Y=Contained, N=Not contained, Unk nown, PCHM=potentially containing Hazardous Material.
*3 Procedure of check: V=Visual check, S=Sa mpling check
*4 Result of check: Y=Contained, N=Not contained, PCHM

4 Step 3: Preparation of visual/sampling check plan

4 - Step 3: Preparation of visual/sampling check plan

Each item classified as "Contained" or "Not contained" in Step 2 should be subjected to a visual check on board, and the entry "V" should be made in the "Check procedure" column to denote "Visual check".

For each item categorized as "unknown", a decision should be made as to whether to apply a sampling check. However, any item categorized as "unknown" may be classed as "potentially containing Hazardous Material" provided comprehensive justification is given, or if it can be assumed that there will be little or no effect on disassembly as a unit and later ship recycling and disposal operations. For example, in the following checklist, in order to carry out a sampling check for "Packing with aux. boiler" the shipowner needs to disassemble the auxiliary boiler in a repair yard. The costs of this check are significantly higher than the later disposal costs at a Ship Recycling Facility. In this case, therefore, the classification as "potentially containing Hazardous Material" is justifiable.

Checklist (Step 3)

Analysis and definition of scope of assessment for "sample ship"

No .

Tb l A/ B

Hazardous Materials * 1

Location

Name of equipment

Component

Qantity

Manufacturer/brand name

Result of DOC *2

Procedure o f check *3

Result of check * 4

Reference/DWG No.

Unit (kg)

No.

Total (kg)

Inventory Part I-1

1

A

TBT

Top side

Painting & coating

A/F paints

NIL

Paints Co./marine P1000

N

V

On Aug. 200X, sealer coat applied to all over submerged area before tin free coating.

2

A

TBT

Flat bottom

3000m2

Unknown AF

Unknown

S

Inventory Part I-2

1

A

Asbestos

Lower deck

Main engine

Exh. pipe packing

0.25

14

Diesel Co.

Y

V

M-100

2

A

Asbestos

3rd deck

Aux. boiler

Lagging

12

Unknown lagging

Unknown

S

M-300

3

A

Asbestos

Engine room.

Piping/flange

Packing

PCHM

V

4

A

HCFC

2nd deck

Ref. provision plant

Refrigerant (R22)

20.00

1

Reito Co.

Y

V

Maker's dwg

5

B

Lead

Nav. Br. deck

Batteries

6

16

Denchi Co.

Y

V

E-300

Inventory Part I-3

1

A

Asbestos

Upper deck

Back deck ceilings

Engine room ceiling

20m2

Unknown ceiling

Unknown

S

0-25

Notes
*1 Hazardous Materials: Material classification
*2 Result of documents analysis: Y=Contained, N=Not contained, Unknown, PCHM-potentially containing Hazardous Material
*3 Procedure of check: V=Visual check, S=Sampling check
*4 Result of check: Y=Contained, N=Not contained, PCHM

 

Before any visual/sampling check on board is conducted, a "visual/sampling check plan" should be prepared. An example of such a plan is shown below.

To prevent any incidents during the visual/sampling check, a schedule should be established to eliminate interference with other ongoing work on board. To prevent potential exposure to Hazardous Materials during the visual/sampling check, safety precautions should be in place on board. For example, sampling of potential asbestos containing materials could release fibres into the atmosphere. Therefore, appropriate personnel safety and containment procedures should be implemented prior to sampling.

Items listed in the visual/sampling check should be arranged in sequence so that the onboard check is conducted in a structured manner (e.g., from a lower level to an upper level and from a fore part to an aft part).

Example of visual/sampling check plan

Name of ship	XXXXXXXXXX
IMO Number	XXXXXXXXXX
Gross Tonnage	28,000 GT
L x B x D	xxx.xx × xx.xx × xx.xx m
Date of delivery	dd.mm.1987
Shipowner	XXXXXXXXXX
Contact point (Tel.,Fax, E-mail, address)	XXXXXXXXXX Tel: XXXX-XXXX Fax: XXXX-XXXX E-mail: [e-mail]
Check schedule	Visual check: dd, mm, 20XX Sampling check: dd, mm, 20XX
Site of check	XX shipyard, No. Dock
In charge of check	XXXX XXXX
Check engineer	XXXX XXXX, YYYY YYYY, ZZZZ ZZZZ
Sampling engineer	Person with specialized knowledge of sampling
Sampling method and anti-scattering measure for asbestos	Wet the sampling location prior to cutting and allow it to harden after cutting to prevent scatter. Notes: Workers performing sampling activities shall wear protective equipment.
Sampling of fragments of paints	Paints suspected to contain TBT should be collected and analysed from load line, directly under bilge keel and flat bottom near amidships.
Laboratory	QQQQ QQQQ
Chemical analysis method	Method by ISO/DIS 22262-1 Bulk materials--Part 1: Sampling and qualitative determination of asbestos in commercial bulk materials and ISO/CD 22262-2 Bulk materials – Part 2: Quantitative determination of asbestos by gravimetric and microscopic methods. ICP Luminous analysis (TBT)
Location of visual/sampling check	Refer to lists for visual/sampling check

 

Listing for equipment, system and/or area for visual check

See attached "Analysis and definition of scope of investigation for sample ship"

List of equipment, system and/or area for sampling check
Location	Equipment, machinery and/or zone	Name of parts	Materials	Result of doc. checking
Upper Deck	Back deck ceilings	Engine-room ceiling	Asbestos	Unknown
Engine-room	Exhaust gas pipe	Insulation	Asbestos	Unknown
Engine-room	Pipe/flange	Gasket	Asbestos	Unknown
Refer to attached "Analysis and definition of scope of investigation for sample ship" andLocation plan of Hazardous Materials for sample ship"

List of equipment, system and/or area classed as PCHM
Location	Equipment, machinery and/or zone	Name of parts	Materials	Result of doc. checking
Floor	Propeller cap	Gasket	Asbestos	PCHM
Engine-room	Air operated shut-off valve	Gland packing	Asbestos	PCHM
Refer to attached "Analysis and definition of scope of investigation for sample ship" and "Location plan of Hazardous Materials for sample ship"

 

This plan is established in accordance with the Guidelines for the development of the Inventory of Hazardous Materials

Prepared by: XXXX XXXX Tel.: YYYY-YYYY E-Mail: [e-mail]

* Document check * date/place:
dd, mm, 20XX at XX Lines Co.Ltd.

* Preparation date of plan: dd. mm, 20XX
 

 

5 Step 4: Onboard visual/sampling check

5 - Step 4: Onboard visual/sampling check

The visual/sampling check should be conducted according to the plan. Check points should be marked in the ship's plan or recorded with photographs.

A person taking samples should be protected by the appropriate safety equipment relevant to the suspected type of hazardous materials encountered. Appropriate safety precautions should also be in place for passengers, crewmembers and other persons on board, to minimize the potential exposure to hazardous materials. Safety precautions could include the posting of signs or other verbal or written notification for personnel to avoid such areas during sampling. The personnel taking samples should ensure compliance with relevant national regulations.

The results of visual/sampling checks should be recorded in the checklist. Any equipment, systems and/or areas of the ship that cannot be accessed for checks should be classified as "potentially containing Hazardous Material". In this case, the entry in the "Result of check" column should be "PCHM".

6 Step 5: Preparation of Part I of the Inventory

6 - Step 5: Preparation of Part I of the Inventory and related documentation

6.1 Development of Part I of the Inventory
The results of the check and the estimated quantity of Hazardous Materials should be recorded on the checklist. Part I of the Inventory should be developed with reference to the checklist.

6.2 Development of location diagram of Hazardous Materials
With respect to Part I of the Inventory, the development of a location diagram of Hazardous Materials is recommended in order to help the Ship Recycling Facility gain a visual understanding of the Inventory.

 

Checklist (Step 4 and Step 5)

Analysis and definition of scope of assessment for "sample ship"

No.

Tb l A/ B

Hazardous Materials * 1

Location

Name of equipment

Component

Qantity

Manufacturer/brand name

Result of DOC *2

Procedure o f check *3

Result of check * 4

Reference/DWG No.

Unit (kg)

No.

Total (kg)

Inventory Part I-1

1

A

TBT

Top side

Painting & coating

A/F paints

NIL

Paints Co./marine P1000

N

V

N

On Aug. 200X, sealer coat applied to all over submerged area before tin free coating.

2

A

TBT

Flat bottom

0.02

3000m2

60.00

Unknown AF

Unknown

S

Y

Inventory Part I-2

1

A

Asbestos

Lower deck

Main engine

Exh. pipe packing

0.25

14

3.50

Diesel Co.

Y

V

Y

M-100

2

A

Asbestos

3rd deck

Aux. boiler

Lagging

12

Unknown lagging

Unknown

S

N

M-300

3

A

Asbestos

Engine room.

Piping/flange

Packing

PCHM

V

PCHM

4

A

HCFC

2nd deck

Ref. provision plant

Refrigerant (R22)

20.00

1

20.00

Reito Co.

Y

V

Y

Maker's dwg

5

B

Lead

Nav. Br. deck

Batteries

6

16

96.00

Denchi Co.

Y

V

Y

E-300

Inventory Part I-3

1

A

Asbestos

Upper deck

Back deck ceilings

Engine room ceiling

0.19

20m2

3.80

Unknown ceiling

Unknown

S

Y

0-25

Notes.
*1 Hazardous Materials: Material classification
*2 Result of documents analysis: Y=Contained, N=Not contained, Unknown, PCHM=potentially containing Hazardous Material.
*3 Procedure of check: V=Visual check, S=Sampling check
*4 Result of check: Y=Contained, N=Not contained, PCHM

 

Example of the Inventory for existing ships

Inventory of Hazardous Materials
for "Sample Ship"

Particulars of the "Sample Ship"

Distinctive number or letters	XXXXNNN
Port of registry	Port of World
Type of vessel	Bulk carrier
Gross Tonnage	28,000 GT
IMO number Name of shipbuilder	NNNNNNN xx Shipbuilding Co. Ltd
Name of shipowner	yy Maritime SA
Date of delivery	MM/DD/1988

This inventory was developed in accordance with the Guidelines for the development of the Inventory of Hazardous Materials.

Attachment:

1. Inventory of Hazardous Materials 
2. Assessment of collected information
3. Location diagram of Hazardous Materials

* Prepared by XYZ (Name & address)(mm/dd/20XX)

 

 

Inventory of Hazardous Materials: "Sample Ship"

Part I Hazardous materials contained in the ship's structure and equipment

I-1 Paints and coating systems containing materials listed in Table A and Table B of appendix 1 of the Guidelines

No.	Application of paint	Application of paint	Location *1	Materials (classification in appendix 1)	Approx. quantity		Remarks
1	AF paint	Unknown paints	Flat bottom	TBT	60.00	kg	Confirmed by sampling
2
3

I-2 Equipment and machinery containing materials listed in Table A and Table B of appendix 1 of the Guidelines

No.	Name of equipment and machinery	Location *1	Materials (classification in appendix 1)	Parts where used	Approx. quantity		Remarks
1	Main engine	Lower floor	Asbestos	Exh. pipe packing	3.50	kg
2	Aux. boiler	3rd deck	Asbestos	Unknown packing	10.00	kg	PCHM (potentially containing Hazardous Material)
3	Piping/flange	Engine-room	Asbestos	Packing	50.00	kg	PCHM
4	Ref. provision plant	2nd deck	HCFC	Refrigerant (R22)	20.00	kg
5	Batteries	Navig. Bridge deck	Lead		96.00	kg

I-3 Structure and hull containing materials listed in Table A and Table B of appendix 1 of the Guidelines

No.	Name of structural element	Location *1	Materials (classification in appendix 1)	Parts where used	Approx. quantity		Remarks
1	Back deck ceiling	Upper deck	Asbestos	Engine-room ceiling (A class)	3.80	kg	Confirmed by sampling
2
3

Note
*1 Each item should be entered in order based on its location, from a lower level to an upper level and from a fore part to an aft part.

 

Example of location diagram of Hazardous Materials

 

   

 

 

 

 

 

 

 

Appendix 6 Form of material declaration

Appendix 6

Form of material declaration

 

 

 

Appendix 7 Form of supplier's declaration of conformity

Appendix 7

Form of supplier's declaration of conformity

Appendix 8 Examples of table A and table B materials

Appendix 8

Examples of table A and table B materials of appendix 1 with CAS numbers

• This list is developed with reference to Joint Industry Guide No.101.
• This list is not exhaustive; it represents examples of chemicals with known CAS numbers and may require periodical updating.

Table	Material Category	Substances	CAS Numbers
Table A (materials listed in appendix 1 of the Convention)	Asbestos	Asbestos	1332-21-4
		Actinolite	77536-66-4
		Amosite (Grunerite)	12172-73-5
		Anthophyllite	77536-67-5
		Chrysotile	12001-29-5
		Crocidolite	12001-28-4
		Tremolite	77536-68-6
	Polychlorinated biphenyls (PCBs)	Polychlorinated biphenyls	1336-36-3
		Aroclor	12767-79-2
		Chlorodiphenyl (Aroclor 1260)	11096-82-5
		Kanechlor 500	27323-18-8
		Aroclor 1254	11097-69-1
	Ozone depleting substances/ isomers (they may contain isomers that are not listed here)	Trichlorofluoromethane (CFC11)	75-69-4
		Dichlorodifluoromethane (CFC12)	75-71-8
		Chlorotrifluoromethane (CFC 13)	75-72-9
		Pentachlorofluoroethane (CFC 111)	354-56-3
		Tetrachlorodifluoroethane (CFC 112)	76-12-0
		Trichlorotrifluoroethane (CFC 113) 1,1,2 Trichloro-1,2,2 trifluoroethane	354-58-5
			76-13-1
		Dichlorotetrafluoroethane (CFC 114)	76-14-2
		Monochloropentafluoroethane (CFC 115)	76-15-3
		Heptachlorofluoropropane (CFC 211)	422-78-6
			135401-87-5
		Hexachlorodifluoropropane (CFC 212)	3182-26-1
		Pentachlorotrifluoropropane (CFC 213)	2354-06-5
			134237-31-3
		Tetrachlorotetrafluoropropane (CFC 214) 1,1,1,3-Tetrachlorotetrafluoropropane	29255-31-0 2268-46-4
		Trichloropentafluoropropane (CFC 215) 1,1,1-Trichloropentafluoropropane 1,2,3-Trichloropentafluoropropane	1599-41-3 4259-43-2 76-17-5
		Dichlorohexafluoropropane (CFC 216)	661-97-2
		Monochloroheptafluoropropane (CFC 217)	422-86-6
		Bromochlorodifluoromethane (Halon 1211)	353-59-3
		Bromotrifluoromethane (Halon 1301)	75-63-8
		Dibromotetrafluoroethane (Halon 2402)	124-73-2
		Carbon tetrachloride (Tetrachloromethane)	56-23-5
		1,1,1, - Trichloroethane (methyl chloroform) and its isomers except 1,1,2-trichloroethane	71-55-6
		Bromomethane (Methyl bromide)	74-83-9
		Bromodifluoromethane and isomers (HBFC’s)	1511-62-2
		Dichlorofluoromethane (HCFC 21)	75-43-4
		Chlorodifluoromethane (HCFC 22)	75-45-6
		Chlorofluoromethane (HCFC 31)	593-70-4
		Tetrachlorofluoroethane (HCFC 121) 1,1,1,2-tetrachloro-2-fluoroethane (HCFC 121a) 1,1,2,2-tetracloro-1-fluoroethane	134237-32-4 354-11-0 354-14-3
		Trichlorodifluoroethane (HCFC 122) 1,2,2-trichloro-1,1-difluoroethane	41834-16-6 354-21-2
		Dichlorotrifluoroethane(HCFC 123) Dichloro-1,1,2-trifluoroethane 2,2-dichloro-1,1,1-trifluroethane 1,2-dichloro-1,1,2-trifluroethane (HCFC-123a) 1,1-dichloro-1,2,2-trifluroethane (HCFC-123b) 2,2-dichloro-1,1,2-trifluroethane (HCFC-123b)	34077-87-7 90454-18-5 306-83-2 354-23-4 812-04-4 812-04-4
		Chlorotetrafluoroethane (HCFC 124) 2-chloro-1,1,1,2-tetrafluoroethane 1-chloro-1,1,2,2-tetrafluoroethane (HCFC 124a)	63938-10-3 2837-89-0 354-25-6
		Trichlorofluoroethane (HCFC 131) 1-Fluoro-1,2,2-trichloroethane 1,1,1-trichloro-2-fluoroethane (HCFC131b)	27154-33-2; (134237-34-6) 359-28-4 811-95-0
		Dichlorodifluoroethane (HCFC 132) 1,2-dichloro-1,1-difluoroethane (HCFC 132b) 1,1-dichloro-1,2-difluoroethane (HFCF 132c) 1,1-dichloro-2,2-difluoroethane 1,2-dichloro-1,2-difluoroethane	25915-78-0 1649-08-7 1842-05-3 471-43-2 431-06-1
		Chlorotrifluoroethane (HCFC 133) 1-chloro-1,2,2-trifluoroethane 2-chloro-1,1,1-trifluoroethane (HCFC-133a)	1330-45-6 1330-45-6 75-88-7
		Dichlorofluoroethane(HCFC 141) 1,1-dichloro-1-fluoroethane (HCFC-141b) 1,2-dichloro-1-fluoroethane	1717-00-6; (25167-88-8) 1717-00-6 430-57-9
		Chlorodifluoroethane (HCFC 142) 1-chloro-1,1-difluoroethane (HCFC142b) 1-chloro-1,2-difluoroethane (HCFC142a)	25497-29-4 75-68-3 25497-29-4
		Hexachlorofluoropropane (HCFC 221)	134237-35-7
		Pentachlorodifluoropropane (HCFC 222)	134237-36-8
		Tetrachlorotrifluropropane (HCFC 223)	134237-37-9
		Trichlorotetrafluoropropane (HCFC 224)	134237-38-0
		Dichloropentafluoropropane, (Ethyne, fluoro-) (HCFC 225) 2,2-Dichloro-1,1,1,3,3-pentafluoropropane(HCFC 225aa) 2,3-Dichloro-1,1,1,2,3-pentafluoropropane (HCFC 225ba) 1,2-Dichloro-1,1,2,3,3-pentafluoropropane (HCFC 225bb) 3,3-Dichloro-1,1,1,2,2-pentafluoropropane (HCFC 225ca) 1,3-Dichloro-1,1,2,2,3-pentafluoropropane (HCFC 225cb) 1,1-Dichloro-1,2,2,3,3-pentafluoropropane(HCFC 225cc) 1,2-Dichloro-1,1,3,3,3-pentafluoropropane (HCFC 225da) 1,3-Dichloro-1,1,2,3,3-pentafluoropropane (HCFC 225ea) 1,1-Dichloro-1,2,3,3,3-pentafluoropropane(HCFC 225eb)	127564-92-5; (2713-09-9) 128903-21-9 422-48-0 422-44-6 422-56-0 507-55-1 13474-88-9 431-86-7 136013-79-1 111512-56-2
		Chlorohexafluoropropane (HCFC 226)	134308-72-8
		Pentachlorofluoropropane (HCFC 231)	134190-48-0
		Tetrachlorodifluoropropane (HCFC 232) 134237-39-1
		Trichlorotrifluoropropane (HCFC 233) 1,1,1-Trichloro-3,3,3-trifluoropropane	134237-40-4 7125-83-9
		Dichlorotetrafluoropropane (HCFC 234)	127564-83-4
		Chloropentafluoropropane (HCFC 235) 1-Chloro-1,1,3,3,3-pentafluoropropane	134237-41-5 460-92-4
		Tetrachlorofluoropropane (HCFC 241)	134190-49-1
		Trichlorodifluoropropane (HCFC 242)	134237-42-6
		Dichlorotrifluoropropane (HCFC 243) 1,1-dichloro-1,2,2-trifluoropropane 2,3-dichloro-1,1,1-trifluoropropane 3,3-Dichloro-1,1,1-trifluoropropane	134237-43-7 7125-99-7 338-75-0 460-69-5
		Chlorotetrafluoropropane (HCFC 244) 3-chloro-1,1,2,2-tetrafluoropropane	134190-50-4 679-85-6
Trichlorofluoropropane (HCFC 251) 1,1,3-trichloro-1-fluoropropane		134190-51-5 818-99-5
Dichlorodifluoropropane (HCFC 252)		134190-52-6
Chlorotrifluoropropane (HCFC 253) 3-chloro-1,1,1-trifluoropropane (HCFC 253fb)		134237-44-8 460-35-5
Dichlorofluoropropane (HCFC 261) 1,1-dichloro-1-fluoropropane		134237-45-9 7799-56-6
Chlorodifluoropropane (HCFC 262) 2-chloro-1,3-difluoropropane		134190-53-7 102738-79-4
Chlorofluoropropane (HCFC 271) 2-chloro-2-fluoropropane		134190-54-8 420-44-0
Organotin compounds (tributyl tin, triphenyl tin, tributyl tin oxide)	Bis(tri-n-butyltin) oxide	56-35-9
	Triphenyltin N,N'-dimethyldithiocarbamate	1803-12-9
	Triphenyltin fluoride	379-52-2
	Triphenyltin acetate	900-95-8
	Triphenyltin chloride	639-58-7
	Triphenyltin hydroxide	76-87-9
	Triphenyltin fatty acid salts (C=9-11)	47672-31-1
	Triphenyltin chloroacetate	7094-94-2
	Tributyltin methacrylate	2155-70-6
	Bis(tributyltin) fumarate	6454-35-9
	Tributyltin fluoride	1983-10-4
	Bis(tributyltin) 2,3-dibromosuccinate	31732-71-5
	Tributyltin acetate	56-36-0
	Tributyltin laurate	3090-36-6
	Bis(tributyltin) phthalate	4782-29-0
	Copolymer of alkyl acrylate, methyl methacrylate and tributyltin methacrylate(alkyl; C=8)	-
	Tributyltin sulfamate	6517-25-5
	Bis(tributyltin) maleate	14275-57-1
	Tributyltin chloride	1461-22-9
	Mixture of tributyltin cyclopentanecarboxylate and its analogs (Tributyltin naphthenate)	-
	Mixture of tributyltin 1,2,3,4,4a, 4b, 5,6,10,10adecahydro- 7-isopropyl-1, 4a-dimethyl-1-phenanthlenecarboxylate and its analogs (Tributyltin rosin salt)	-
	Other tributyl tins & triphenyl tins	-
Table B (Materials listed in appendix 2 of the Convention)	Cadmium/ cadmium compounds	Cadmium	7440-43-9
		Cadmium oxide	1306-19-0
		Cadmium sulfide	1306-23-6
		Cadmium chloride	10108-64-2
		Cadmium sulfate	10124-36-4
		Other cadmium compounds	-
	Chromium VI compounds	Chromium (VI) oxide	1333-82-0
		Barium chromate	10294-40-3
		Calcium chromate	13765-19-0
		Chromium trioxide	1333-82-0
		Lead (II) chromate	7758-97-6
		Sodium chromate	7775-11-3
		Sodium dichromate	10588-01-9
		Strontium chromate	7789-06-2
		Potassium dichromate	7778-50-9
		Potassium chromate	7789-00-6
		Zinc chromate	13530-65-9
		Other hexavalent chromium compounds	-
	Lead/lead compounds	Lead	7439-92-1
		Lead (II) sulfate	7446-14-2
		Lead (II) carbonate	598-63-0
		Lead hydrocarbonate	1319-46-6
		Lead acetate	301-04-2
		Lead (II) acetate, trihydrate	6080-56-4
		Lead phosphate	7446-27-7
		Lead selenide	12069-00-0
		Lead (IV) oxide	1309-60-0
		Lead (II,IV) oxide	1314-41-6
		Lead (II) sulfide	1314-87-0
		Lead (II) oxide	1317-36-8
		Lead (II) carbonate basic	1319-46-6
		Lead hydroxidcarbonate	1344-36-1
		Lead (II) phosphate	7446-27-7
		Lead (II) chromate	7758-97-6
		Lead (II) titanate	12060-00-3
		Lead sulfate, sulphuric acid, lead salt	15739-80-7
		Lead sulphate, tribasic	12202-17-4
		Lead stearate	1072-35-1
		Other lead compounds	-
	Mercury/ mercury compounds	Mercury	7439-97-6
		Mercuric chloride	33631-63-9
		Mercury (II) chloride	7487-94-7
		Mercuric sulfate	7783-35-9
		Mercuric nitrate	10045-94-0
		Mercuric (II) oxide	21908-53-2
		Mercuric sulfide	1344-48-5
		Other mercury compounds	-
	Polybrominated biphenyls (PBBs) and polybrominated diphenyl ethers (PBDEs)	Bromobiphenyl and its ethers	2052-07-5 (2-Bromobiphenyl)
			2113-57-7 (3-Bromobiphenyl
			92-66-0 (4-Bromobiphenyl)
			101-55-3 (ether)
		Decabromobiphenyl and its ethers	13654-09-6
			1163-19-5 (ether)
		Dibromobiphenyl and its ethers	92-86-4
			2050-47-7 (ether)
		Heptabromobiphenylether	68928-80-3
		Hexabromobiphenyl and its ethers	59080-40-9
			36355-01-8 (hexabromo- 1,1’-biphenyl)
			67774-32-7 (Firemaster FF-1)
			36483-60-0 (ether)
		Nonabromobiphenylether	63936-56-1
		Octabromobiphenyl and its ethers	61288-13-9
			32536-52-0 (ether)
		Pentabromobidphenyl ether (note: commercially available PeBDPO is a complex reaction mixture containing a variety of brominated diphenyloxides.	32534-81-9 (CAS number used for commercial grades of PeBDPO)
Polybrominated biphenyls		59536-65-1
Tetrabromobiphenyl and its ethers		40088-45-7
		40088-47-9 (ether)
Tribromobiphenyl ether		49690-94-0
Polychlorinated naphthalenes	Polychlorinated naphthalenes	70776-03-3
	Other polychlorinated naphthalenes	-
Radioactive substances	Uranium	-
	Plutonium	-
	Radon	-
	Americium	-
	Thorium	-
	Cesium	7440-46-2
	Strontium	7440-24-6
	Other radioactive substances	-
Certain shortchain chlorinated paraffins (with carbon length of 10-13 atoms)	Chlorinated paraffins (C10-13)	85535-84-8
	Other short chain chlorinated paraffins	-

Appendix 9 Specific test methods

Appendix 9

Specific test methods

 

1 Asbestos

1 - Asbestos

Types to test for: as per resolution MEPC.179(59); Actinolite CAS 77536-66-4 Amosite (Grunerite) CAS 12172-73-5 Anthophyllite CAS 77536-67-5 Chrysotile CAS 12001-29-5 Crocidolite CAS 12001-28-4 Asbestos Tremolite CAS 77536-68-6.

Specific testing techniques: Polarized Light Microscopy (PLM), electron microscope techniques and/or X-Ray Diffraction (XRD) as applicable.

Specific reporting information: The presence/no presence of asbestos, indicate the concentration range, and state the type when necessary.

Notes:

1. The suggested three kinds of testing techniques are most commonly used methods when analysing asbestos and each of them has its limitation. Laboratories should choose the most suitable methods to determine, and in most cases, two or more techniques should be utilized together.
   
   
2. The quantification of asbestos is difficult at this stage, although the XRD technique is applicable. Only a few laboratories conduct the quantification rather than the qualification, especially when a precise number is required. Considering the demand from the operators and ship recycling parties, the precise concentration is not strictly required. Thereby, the concentration range is recommended to report, and the recommended range division according to standard VDI 3866 is as follows:
   
   
   • Asbestos not detected
   • Traces of asbestos detected
   • Asbestos content approx. 1% to 15% by mass
   • Asbestos content approx. 15% to 40% by mass
   • Asbestos content greater than 40% by mass
     
     
   Results that specified more precisely must be provided with a reasoned statement on the uncertainty.
   
   
3. As to the asbestos types, to distinguish all six different types is time consuming and in some cases not feasible by current techniques; while on the practical side, the treatment of different types of asbestos is the same. Therefore, it is suggested to report the type when necessary.

2 Polychlorinated biphenyls (PCBs)

2 - Polychlorinated biphenyls (PCBs)

Note: there are 209 different congeners (forms) of PCB of it is impracticable to test for all. Various organizations have developed lists of PCBs to test for as indicators. In this instance two alternative approaches are recommended. Method 1 identifies the seven congeners used by the International Council for the Exploration of the Sea (ICES). Method 2 identifies 19 congeners and 7 types of aroclor (PCB mixtures commonly found in solid shipboard materials containing PCBs). Laboratories should be familiar with the requirements and consequences for each of these lists.

Types to test for: Method 1: ICES7 congeners (28, 52, 101, 118, 138, 153, 180). Method 2: 19 congeners and 7 types of aroclor, using the US EPA 8082a test.

Specific testing technique: GC-MS (congener specific) or GC-ECD or GC-ELCD for applicable mixtures such as aroclors. Note: standard samples must be used for each type.

Sample Preparation: It is important to properly prepare PCB samples prior to testing. For solid materials (cables, rubber, paint, etc.), it is especially critical to select the proper extraction procedure in order to release PCBs since they are chemically bound within the product.

Specific reporting information: PCB congener, ppm per congener in sample, and for Method 2, ppm per aroclor in sample should also be reported.

Notes:

1. Certain field or indicator tests are suitable for detecting PCBs in liquids or surfaces. However, there are currently no such tests that can accurately identify PCBs in solid shipboard materials. It is also noted that many of these tests rely on the identification of free chlorine ions and are thus highly susceptible to chlorine contamination and false readings in a marine environment where all surfaces are highly contaminated with chlorine ions from the sea water and atmosphere.
   
   
2. Several congeners are tested for as "indicator" congeners. They are used because their presence often indicates the likelihood of other congeners in greater quantities (many PCBs are mixes, many mixes use a limited number of PCBs in small quantities, therefore the presence of these small quantities indicates the potential for a mix containing far higher quantities of other PCBs).
   
   
3. Many reports refer to "total PCB", which is often a scaled figure to represent likely total PCBs based on the sample and the common ratios of PCB mixes. Where this is done the exact scaling technique must be stated, and is for information only and does not form part of the specific technique.

3 Ozone Depleting Substances

3 - Ozone Depleting Substances

Types to test for: as per appendix 8 of these guidelines all the listed CFCs, Halons, HCFCs and other listed substance as required by Montreal Protocol.

Specific testing technique: Gas Chromatography-Mass Spectrometry (GC-MS), coupled Electron Capture Detectors (GC-ECD) and Electrolytic Conductivity Detectors (GC-ELCD).

Specific reporting information: Type and concentration of ODS.

4 Anti-fouling systems

4 - Anti-fouling systems containing organotin compounds as a biocide

Types to test for: Anti-fouling compounds and systems regulated under Annex I to the International Convention on the Control of Harmful Anti-fouling Systems on Ships, 2001 (AFS Convention), including: Tributyl tins (TBT), Triphenyl tins (TPT) and Tributyl tin oxide (TBTO).

Specific testing technique: As per resolution MEPC.104(49) (Guidelines for Brief Sampling of Anti-Fouling Systems on Ships), adopted 18 July 2003, using ICPOES, ICP, AAS, XRF, GC-MS as applicable.

Specific reporting information: Type and concentration of organotin compound.

Note:
For "field" or "indicative" testing it may be acceptable to simply identify presence of tin, due to the expected good documentation on anti fouling systems.

• Informatietype: Internationaal
• Documentsoort: Resolutie
• Toegangsrechten: Intern
• Identificatie: PUC_1554_14
• Versie: 2
• Datum beschikbaarheid: 02-04-2012
• Geldigheid van: 01-07-2011
• tot en met: 31-12-2016
• Wijzigingsdatum: 14-07-2021
• Titel: Res.MEPC.197(62) 2011 Guidelines for the development of the inventory of hazardous materials
• Organisatie: International Maritime Organization (IMO)
• Taal: Nederlands
• Thema: MEPC/Res. 100 until 199