Ingangsdatum: 20-05-2005
Introduction1 From 1 July 2004, SOLAS Chapter XI-1,
regulation 5 requires all passenger ships and cargo ships of 500 gross tonnage and
above engaged on international voyages to have on board a Continuous Synopsis Record
(CSR). A ship's CSR file comprises:
.1 all CSR documents
(Form 1) issued by the ship's Administration(s), numbered sequentially over the life
of the ship;
.2 all amendment forms (Form 2) attached to
each individual CSR document relating to changes made to that CSR document; and
.3 all indices of amendments (Form 3) listing all amendments
(specified by amendment forms) relating to each CSR document and attached to Form 1
above.
The CSR Document2 Only the ship's Administration can
issue a ship's CSR document (Form 1) to a ship. The first CSR document issued to a
ship is numbered "1" and subsequent CSR documents are to be sequentially numbered.
The sequential numbering continues across change of flag throughout the life of the
ship.
3 Each original CSR document will
have to be sent to the ship and kept by the ship throughout its lifetime. The
Administration needs to keep a copy (which may be an electronic copy) of each CSR
document issued to the ship.
4 Whenever
issuing a CSR document to a ship, the Administration will have to provide all
information in rows 1 to 13 of Form 1 (indicate "N/A" if not applicable).
Information number 7 on the CSR only has to be completed if the Administration
requires the registration of bareboat charterers and the ship is actually bareboat
chartered.
Amendments and indices completed
by the Company or the master5 Whenever any change relating to the
entries listed in the current CSR document of the ship has taken place, this change
needs to be included without delay in the ship's CSR file. Pending the issue of a
revised and updated CSR document by the ship's Administration, the Company or master
is required to complete an amendment form (Form 2) and attach the original to the
current CSR document. A copy of the completed amendment form has to be forwarded
without delay to the ship's Administration for their consideration and action.
6 Additionally, whenever an amendment form
is attached to the ship's current CSR document, details of the amendment have also
to be entered in the index of amendments (Form 3) and attached to the current CSR
document in date order.
Issue of revised and
updated CSR documents by the Administration7 Following the receipt of copies of one
or more amendment forms, the Administration is required to issue a revised and
updated CSR document as soon as practically possible but not later than three months
from the date of the change. Amendment forms should not be completed by
Administrations.
8 In the case of a
change of flag, the previous flag State has to issue a new CSR document to the ship
showing the date the ship ceased to be registered with that flag State. That flag
State is required to send a copy of the ship's CSR file, as soon as possible and
preferably not later than one month from the date the ship ceased to be registered,
to the new flag State. The new flag State is required to issue a new CSR document as
soon as possible and not later than three months after the date of change of flag.
9 As soon as possible, but not later
than three months after a change of flag, the new flag State is required to issue to
the ship a sequentially numbered CSR document.
9.1 In instances where the previous flag State has not forwarded, within
three months from the date of change of flag, the CSR file of the ship covering the
period during which the ship was entitled to fly its flag, to the new flag State,
then the new flag State should issue to the ship a CSR based on the CSR information
received from onboard the ship. The sequential number to be allocated to the CSR
document to be so issued should be the second sequential number after the last
sequentially number shown on the CSR document found (i.e. leaving first sequential
number unused). The new flag State should explain, in entry box 14, the reason for
issuing the CSR document in such a manner.
Actions by masters when receiving a revised and updated CSR document10 On receipt of a revised and updated
CSR document, the master should check its sequential number and review the document
to ensure that it covers all relevant amendment forms attached to the previous CSR
document.
11 In case this review
establishes that there are outstanding amendments not reflected in the latest CSR
document, the master should do the following:
.1 complete
new amendment form(s) relating to each outstanding amendment and attach it to the
latest CSR document;
.2 list the amendment(s) referred to
in .1 above in the index of amendments (Form 3) attached to the latest CSR document;
and
.3 forward copies of the amendment form(s) to the
ship.s Administration.
In case of loss of, or
damage to, any document in a ship's CSR file12 In case of loss of, or damage to, a
ship's CSR file, the Company or master should contact in writing the ship's
Administration without delay, and list the papers lost or damaged. The
Administration should subsequently provide relevant duplicates to the ship of the
CSR documents and amendment forms that it holds, to replace such papers. Such
duplicates should be marked accordingly.
Possibility of Inconsistencies13 The primary purpose of the CSR is to
provide a history of the ship which can be inspected by appropriate officials. Given
the flexibility and timescales provided in regulation 5 it is possible that the
information contained in a ship's current CSR document will lag behind that
contained in the certificates issued in respect of the ship. As the Administration
is required to issue a new CSR document within 3 months of the date of the change,
the resulting time lag could be of that order. If inconsistencies are identified the
reasons for them should be considered before action is taken based solely on the
view that an inconsistency exists.
13.1
When inspecting the CSR file of ships that have changed flag, those exercising
control under SOLAS regulation I/19 or control and compliance measures under SOLAS
regulation XI-2/9, should be guided by the provisions of sections 8, 9 and 9.1, as
well as the Remarks shown in entry box 14 of the CSR document. In the circumstances
referred to in section 9.1 the missing sequential number should be considered as
constituting a deficiency against the previous flag State. Such a deficiency is due
to the fact that the previous flag State did not forward the CSR file and thus
failed to fulfil its obligations under SOLAS regulation XI-1/5.
The use of the "Remarks" entry box14 The "Remarks" entry box should only be
used by the flag State when encountering difficulties with the implementation of the
provisions of SOLAS regulation XI-1/5 or of resolution A.959(23) as amended, such as
in the case of bareboat registration and change of flag.