3.1 In compliance with regulation I/8 of the STCW Convention, 1978, as amended, and section A-I/8 of the STCW Code, Parties should develop and implement appropriate structured anti-fraud and forgery prevention policies and procedures, which may include various measures as follows:
.1 policy objectives;
.2 features to be included in each certificate;
.3 procedures to control the printing, storage, handling and distribution of blank certificates;
.4 procedures to be followed when issuing certificates;
.5 procedures for handling (or condemning) defective or damaged blank certificates or certificates which have been identified as containing errors after they have been prepared for issue;
.6 procedures for maintaining and updating records of certificates issued;
.7 procedures for the issue of certificates to replace the ones which are lost or damaged;
.8 procedures or measures to prevent unauthorized access to databases containing information relating to certificates and related records;
.9 procedures for internal auditing;
.10 procedures for investigating alleged frauds or forgeries; and
.11 procedures for periodic review of the measures and procedures in place.
3.2 When developing structured policies and procedures the competent authorities may benefit from the knowledge and experience of other Government services which are engaged in the issue of documents (e.g. passports, identification documents, driving licences, etc.) which require protection from fraud or forgery.
3.3 Member Governments should identify which of the measures and procedures (e.g. features of certificates, controlling or handling blank certificates, conduct of unscheduled internal audits) implemented by them need to be protected from unauthorized access or disclosure so as not to compromise the overall objectives.
3.4 When considering or developing new, or revising existing, relevant policies, procedures or measures, Member Governments should bear in mind, the need to protect, and the need to ensure the confidentiality of, the personal information of each seafarer.